Job Overview
North County San Diego based busy construction company with over 35+ years of excellence in the industry. Seeking motivated A/P Admin Assistant to join our team. You will be one of our vendors’ first points of contact. Your primary responsibility will be to provide excellent customer service, support our team throughout their projects, and assist with various administrative tasks to be outlined below. These tasks are not all encompassing; duties can be adjusted as our workflow changes. The responsibilities listed below will vary day by day.
Responsibilities
- Support the entire office team with administrative tasks, such as filing, data entry, scanning, shredding, and document preparation
- Greet and welcome visitors, maintain the guest log, answer and direct incoming phone calls, and assist with escorting visitors throughout the office as needed
- Answer incoming phone calls and emails from vendors, addressing inquiries and resolving issues promptly and professionally
- Provide administrative support and cross-functional coverage as needed for team members during scheduled and unscheduled absences to ensure continuity of operations
- A/P duties to include but not limited to:
o Maintaining vendor W-9’s
o Printing checks
o Securing vendor discounts timely
o Assist with billing inquiries and processing credit card and online payments
o Subcontractor invoice tracking for payments due monthly, getting approvals from Project Managers/Owners, etc.
o A/P data and invoice entry
o Clear ongoing communication with PM’s and Subcontractors – questions, payment status, credentialing compliance, etc.
- Maintaining CMMC training and CUI compliance as needed
- Participate in team meetings and training sessions to stay informed about company updates and best practices
- Excellent opportunity for growth potential
***The above is subject to adjustment based on the company and clients' needs for success!
Qualifications
- Foundation Software 3 years+ including:
o Entering Sub Invoicing
o Entering invoices, etc.
o Paying all bills
o Printing checks
o Maintain vendor 1099’s
- Proven experience in customer service or administrative role, preferably in the construction or plumbing industry
- Excellent communication skills, both verbal and written
- Strong organizational skills and attention to detail
- Ability to multitask and manage time effectively in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to handle challenging situations with patience and professionalism
- A positive attitude and a genuine desire to help
- Self starter
- Be able to pass pre-employment and ongoing yearly background and drug screenings
Benefits include paid holidays, vacation, sick leave, 100% of employee health insurance premium, and 401k with up to 4% matching.
Please attach your resume and attach a cover letter with a personal introduction and your hourly compensation expectation.
Pay: $23.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
