Job Summary
We are seeking a highly organized and proactive Executive Office Control Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to senior executives and manage the smooth operation of the office environment. Your expertise in office management, project coordination, and executive support will ensure that daily activities run efficiently and effectively. This position offers an exciting opportunity to contribute to a fast-paced organization by streamlining processes, coordinating key projects, and maintaining excellent communication across departments.
Responsibilities
- Manage and coordinate executive calendars, scheduling meetings, appointments, and events with precision using tools like Microsoft Outlook Calendar and Google Workspace.
- Provide exceptional administrative support to C-suite executives, including handling correspondence, preparing reports, and proofreading documents for accuracy.
- Organize and oversee office operations such as filing systems, data entry, bookkeeping with QuickBooks, and maintaining office supplies inventory.
- Assist with event planning for corporate meetings, seminars, or company-wide events, ensuring all logistics are handled seamlessly.
- Facilitate communication through multi-line phone systems, professional phone etiquette, and video conferencing software like Zoom or Microsoft Teams.
- Support project coordination efforts by tracking deadlines, preparing agendas, and collaborating with team members to meet organizational goals.
- Perform clerical tasks such as transcription, proofreading, managing incoming and outgoing mail, and maintaining confidential files with meticulous attention to detail.
Requirements
- Proven experience in office management or administrative roles with a strong background in executive administrative support or personal assistant duties.
- Demonstrated proficiency in productivity software including Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
- Technical proficiency with video conferencing platforms, Docusign for electronic signatures, QuickBooks for bookkeeping, and multi-line phone systems.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong communication skills with professional phone etiquette and the ability to collaborate confidently with C-suite executives and team members.
- Experience in event planning, project coordination, filing systems, and customer service is highly desirable.
- Ability to work independently while managing multiple responsibilities efficiently; familiarity with office experience including front desk duties is a plus.
Join us as an Executive Office Control Assistant and become a key driver of our organizational success! Your dedication will help create a productive workplace where efficiency meets excellence.
Pay: $27.85 - $33.54 per hour
Benefits:
- 401(k)
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Work Location: Hybrid remote in Chicago, IL 60606
