Elders' Program Specialist
Dept./Program: Elders
Employment Status: Full Time
FLSA Status: Non-Exempt
Schedule: 40 hours, 52 Weeks
Preference: TERO Ordinance 2017-01, P.L. 93-638
Job Summary:
The Elders' Program Specialist position is responsible for the support of day to day functions, program support and data entry at Kenaitze Indian Tribe's Tyotkas Elder Center.
Essential Functions:
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Serves as backup to the Program Administrator as needed
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Maintaining contact lists, processing and distributing mail and faxes, maintaining office equipment, coordinating service repairs and tracking inventory
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Responsible for planning, oversight and implementation of all Tyotkas sponsored events
- Provides to the Elders Administrator monthly and quarterly reports, which reflect program participation by event, program advocacy efforts, challenges and recommendations for Center enhancement; and to the Elders Committee, as directed
- Works within the best-practice standards, protocols and procedures of the Human and Community Services Division and the Finance Division
- Serves as a member of workgroups and service teams, as assigned
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Promotes good relations with staff, vendors and community agencies
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Develops and consistently maintains accurate Elders information lists to include, but not be limited to phone number(s), mailing address, physical address, birth date, emergency contacts, etc.
- Assist in food service activities and kitchen support, as needed
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Works with the Activities Coordinator and Tribal Administration to schedule large mailings, newsletters and special meeting notices
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Oversight of the creation and mailing of the monthly activities calendar and menu
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Provides monthly input relevant to newsletter topics and content, public awareness materials, and resource information
- Work to ensure the appropriate and correct input into the Elder's program database
- Collection, input and maintenance of daily units into spreadsheets and other data sources
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Track borrowed and returned supplies and equipment
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General oversight of the Tyotkas Library, resources, materials, and archive documents to ensure appropriate display, maintenance of materials and items preservation
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Input all program charges into Reqlogic
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Maintains confidentiality in accordance with the Tribe's Policy
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Treat Elders with respect, dignity and courtesy at all times
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Reports incidents of suspected elder abuse and or neglect in accordance with Tribal and State law
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Reports incidents of suspected elder abuse and or neglect in accordance with Tribal and State law
Qualifications:
Education:
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High School Diploma or General Education Degree (GED)
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Certification in a specialized field of study specific to business management, project management, food service, or advocacy
Experience:
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Three years of program advocacy experience
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Three years of office experience
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Working knowledge of Microsoft Word, Publisher, Excel and Outlook
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Five (5) years elder advocacy experience
License/Certification:
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Current First Aid & CPR Certification, or within 90 days of hire
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Valid Alaska Driver's License and remain insurable under the Tribe's policy
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Current Food Handlers Certificate, or within 30 days of hire
Special Skills:
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Good oral and written communication
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Excellent customer service skills
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Ability to handle customer complaints in a professional manner
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Ability to prioritize multiple projects and deadlines
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Willingness to learn the language, culture and history of the Dena'ina people
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Knowledge and experience working with Alaska Native/American Indian people preferred
