The Part-Time Assistant, Dental Clinic is a part-time 10-month staff position that reports to the Manager, Dental Clinic, the Site Coordinator, Dental Clinic, and the Department Chair, Dental Studies.
This is a part-time position and can work up to 18 hours per week.
- Assist with the coordination of the orderly function of the dental clinic.
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Work cooperatively and courteously with all dental studies students, patients, and faculty to ensure the clinic runs smoothly and all issues are addressed.
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Assist with the moving and storage of large/heavy boxes containing clinic and laboratory supplies.
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Maintain inventory control system database for disposable products. Use this system to track inventory usage and monitor stock levels.
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Assist with inventory control of clinic supplies. Check in inventory as orders arrive.
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Keep clinic supplies organized for ease of locating.
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Assist with the asset management system database used to check equipment in and out to students and faculty.
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Assist the Site Coordinator and clinical faculty to perform routine maintenance on equipment.
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Check in patients for their appointments and notify students when their patients arrive.
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Collect service fees, apply payment to the proper account, and prepare end-of-day deposits.
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Assist with requests to send x-rays to dental offices
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Receive x-rays and documentation sent to us from a dental office and upload the information into the correct patient's account.
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Fax Medical Consult forms to doctors to be filled out. Inform the student when the form is returned and whether or not further action is required.
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Assist in scanning documents into EagleSoft for patient records.
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Relay messages to students, faculty, and other staff members.
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Receive requests and ensure students receive supplies for community outreach.
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Order and print clinic forms to maintain an ample supply of forms.
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Organize clinic forms for easy access to students and faculty.
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Assist in preparing and organizing clinic documents.
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Supply information to the MSDS database administrator concerning products we use.
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Assist in tracking student locker key contracts
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Use proper telephone etiquette when answering phones, directing calls, taking messages, supplying information to the public, and gathering potential patient information.
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Assist in copying, pickup, and sorting of mail, typing, etc.
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Perform routine office duties.
COMPETENCIES
Knowledge, Skills, and Abilities
Collaboration/Teamwork, Communication (Oral and Written), Interpersonal Skills, Leadership, Multi-tasking, Organizational Skills, Problem-solving, Time Management, Adaptability, Collaboration/Teamwork, Computer Software Skills, Exceptional Customer Service, Math Skills, Money Handling, and Professionalism in an Education Setting.
SUPERVISORY RESPONSIBILITIES
None
Work Environment: Ultrasonic sound, Indoor settings, Occasional work required outside regular business hours.
Physical Demands: Sitting, walking, lifting up to 50 pounds, bending, and repetitive typing.
Travel Required: Yes – Minimal 10%
If travel is required, the candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record.