Human Resources Generalist
Pasadena, CA (On-Site)
Monday – Friday | Full-Time | Exempt
Salary: $74,000 – $78,000 annually (DOE)
Join Our Team!
We are seeking a highly organized, proactive, and detail-oriented Human Resources Generalist to join our dynamic HR team at IABA. This is a unique opportunity to play a key role in shaping HR operations while working closely with Service and Operational Directors to drive organizational goals and measurable results.
This position is fully on-site at our Pasadena, CA office. Remote or hybrid work is not available.
Position Summary:
The HR Generalist understands the high level of professionalism and confidentiality required in HR and payroll operations. This role requires knowledge, experience, and initiative to support a wide range of HR functions in a fast-paced, high-volume environment.
The ideal candidate will interact directly with leadership, support employee relations, ensure compliance, and contribute to a positive and productive workplace culture.
Responsibilities:
HR Operations & Administration-
Manage day-to-day HR functions, including employee records and HRIS data accuracy
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Assist with audits, file cleanup projects, and documentation management
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Maintain digital and physical employee and termination files
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Ensure all employee paperwork is completed, filed, and compliant
Benefits & Leave Administration-
Administer employee benefits (medical, dental, vision, 401k, etc.)
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Manage LOA, FMLA, and Workers’ Compensation processes
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Audit employee eligibility and provide benefits-related support
Compliance & Reporting-
Ensure compliance with federal, state, and local labor laws (including DLSE regulations)
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Prepare reports and respond to EDD/DLSE claims
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Maintain compliance postings and documentation
Employee Relations & Performance Management-
Address employee concerns and support conflict resolution
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Conduct investigations, coaching sessions, and termination meetings
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Ensure performance reviews are completed on schedule
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Partner with Directors to implement HR policies and procedures
Communication & Culture-
Respond to HR inquiries within 24–48 hours
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Send company-wide communications (policy updates, reminders, announcements)
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Promote a positive workplace culture and high employee morale
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Participate in company events and team initiatives
Recruiting & Onboarding Support-
Assist with resume screening, phone interviews, and scheduling interviews
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Conduct reference checks and support hiring decisions
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Send offer letters and candidate communications in a timely manner
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Ensure completion of new hire onboarding documentation
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Support job postings and maintain relationships with platforms like Indeed
Requirements
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Bachelor’s degree in Human Resources, Business Administration, or related field
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2–3+ years of HR Generalist experience (LOA/FMLA strongly preferred)
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Strong knowledge of HR laws, payroll regulations, and best practices
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Experience with HRIS/payroll systems (ADP preferred; Dayforce a plus)
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Proficiency in Microsoft Office, Google Workspace, and tools like Trello or Workable
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Strong organizational, multitasking, and time management skills
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Excellent written and verbal communication skills
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Ability to maintain confidentiality and professionalism at all times
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Proactive, solutions-oriented mindset with strong attention to detail
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Prolonged periods of sitting and working on a computer
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Ability to lift up to 15 pounds as needed
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Ability to move throughout the office (walking, standing, bending, kneeling)
Benefits
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Salary: $74,000 - $78,000 annually DOE
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Medical insurance
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Dental insurance
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Employee assistance program
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Health insurance
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Life insurance
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Paid time off
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Holiday pay
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Vision insurance
