Job Summary
We are seeking an energetic and detail-oriented Front Office Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients. Your organizational skills and technical proficiency will ensure smooth office management, efficient communication, and a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise in a dynamic environment.
Responsibilities
- Greet visitors warmly, ensuring a professional and friendly first impression while managing the front desk area.
- Answer, screen, and direct incoming calls using multi-line phone systems with excellent phone etiquette.
- Manage appointment scheduling and calendar coordination for staff members using Microsoft Office and Google Workspace tools.
- Perform data entry tasks accurately within spreadsheets, customer databases, and other productivity software.
- Handle clerical duties such as filing, proofreading documents, and maintaining organized records.
- Support office management tasks including supply inventory, filing systems, and basic bookkeeping with QuickBooks or similar software.
- Provide customer support by addressing inquiries promptly and professionally, ensuring client communication is clear and effective.
Skills
- Proven experience in office management or administrative roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, spreadsheets, and data entry.
- Excellent computer literacy with technical proficiency in office productivity software and familiarity with QuickBooks.
- Exceptional phone communication skills with a focus on phone etiquette across multi-line systems.
- Bilingual abilities are highly desirable to enhance client communication across diverse populations.
- Previous experience as a front desk or medical/dental receptionist is a plus.
- Strong typing speed, proofreading accuracy, and time management skills to handle multiple priorities efficiently.
Join us to be part of a vibrant team where your organizational talents and customer service excellence will shine! This role offers a rewarding environment for those eager to grow their administrative expertise while making a meaningful impact every day.
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
Work Location: In person
