The Senior Payroll Specialist is responsible for overseeing incentive programs, accurately processing payroll, and calculating incentive compensation. This position reconciles accounts, analyzes financial data, and ensures payroll and incentive-related transactions are processed accurately and in compliance with company policies and applicable regulations. The ideal candidate will possess strong analytical and organizational skills, exceptional
attention to detail, a thorough understanding of confidentiality and privacy requirements, and the ability to collaborate effectively with multiple departments.
Duties/Responsibilities
Payroll Processing
- Process accurate and timely biweekly payroll for all employees.
- Review and validate timekeeping records, including hours worked, overtime, PTO, bonuses, commissions, and other forms of compensation.
- Process payroll adjustments, retroactive pay, off-cycle payrolls, manual checks, and final payments as needed.
- Review payroll registers, reports, and supporting documentation to ensure accuracy prior to payroll submission.
- Ensure all required deductions, taxes, and withholdings are accurately calculated and applied.
- Process employee changes, including new hires, terminations, salary changes, promotions, transfers, and other compensation adjustments.
- Independently manage multi-state payroll activities, including wage and overtime calculations, payroll deductions, paycheck advances, bonus payments, commissions, and separation payments.
- Maintain complete and accurate payroll records in accordance with company policies and applicable legal requirements.
Payroll Compliance
- Ensure payroll practices comply with applicable federal, state, and local wage, hour, tax, and payroll regulations.
- Maintain current knowledge of payroll laws, regulations, and tax requirements affecting multi-state payroll.
- Assist with quarterly and annual payroll tax filings, reconciliations, and related compliance requirements.
- Support year-end payroll activities, including the preparation, review, and distribution of W-2s and other required tax forms.
- Monitor and process wage garnishments, child support orders, tax levies, and other legally required deductions.
- Maintain appropriate payroll documentation to support audits and compliance reviews.
- Calculate, validate, reconcile, and process bonus and incentive payments in accordance with established programs and guidelines.
Benefits & Payroll Deductions
- Reconcile employee benefit invoices against benefit enrollment systems to ensure accurate employee deductions, coverage, and employer contributions.
- Notify HR of discrepancies and work collaboratively to resolve discrepancies in a timely manner.
Employee & Manager Support
- Serve as a resource for employees and managers regarding payroll, compensation, deductions, timekeeping, and related policies.
- Respond to payroll inquiries and research and resolve issues promptly and accurately.
- Provide guidance on payroll and timekeeping procedures and requirements.
- Maintain confidentiality of sensitive employee, payroll, compensation, and financial information.
Incentives
- Primarily focuses on designing, implementing, and managing compensation plans.
- Work with other departments to ensure programs are set up properly and assignments of accounts are done timely and accurately.
- Ensure the smooth operation of incentive programs while maintaining accuracy and compliance with company policies.
- Work with IT to ensure the information presented on Jenne’s website regarding incentives is accurate and working
- Key responsibilities include analyzing performance data, setting goals, calculating incentive payouts, and communicating program calculations to employees when there are questions.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Education and Experience
- Associate degree in Accounting, Finance, Human Resources, or a related field, or equivalent combination of education and four or more years of relevant payroll experience.
- Minimum of four years of payroll processing experience, preferably in a multi-state environment.
- Strong knowledge of payroll processes, wage and hour requirements, payroll taxes, deductions, benefits, and compliance. Preferably Paycor.
- Strong communication, analytical, organizational, and problem-solving skills.
- Ability to communicate effectively by telephone, email, video conferencing, and in person.
Preferred Qualifications
- CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) preferred.
- Experience with Paycor payroll systems.
Physical Requirement ( In Compliance with ADA)
- Ability to work at a computer for extended periods.
- Ability to sit, stand, and move throughout the office as needed.
- Ability to communicate effectively by telephone, email, video conferencing, and in person.
- Ability to occasionally lift or move office materials weighing up to approximately 5-10 pounds.
Jenne, Inc. is an Equal Opportunity Employer
All job offers are contingent upon the successful completion of our pre-employment drug screening and background check, in accordance with applicable laws.
BENEFITS
Comprehensive Company-Paid Benefits
Starting the first of the month after your hire date, you'll have access to a range of benefits. We provide essential coverage for your peace of mind, including:
- Life Insurance & AD&D:
- Long-Term Disability:
- Employee Assistance Program (EAP) for support when you need it
- Exclusive Employee Discounts on various products and services
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Voluntary Benefits Customized for You
We offer a variety of voluntary benefits to fit your lifestyle and needs:
- Medical & Prescription Coverage
- Dental Insurance
- Vision Insurance
- Supplemental Life Insurance for Employee, Spouse, and Child(ren)
- Supplemental AD&D Insurance for Employee and Family
- Short-Term Disability
- Accident Insurance
- Critical Illness Insurance
- Pet Insurance
- Wellness Benefits
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Generous Paid Time Off & Holidays for Your Well-Being
We appreciate your hard work and prioritize your well-being with generous Paid Time Off. Start with three weeks (prorated after your first 90 days) and watch your PTO grow—up to four weeks after four years and five weeks after 12 years! Plus, enjoy eight paid holidays, giving you time to relax and spend with loved ones!
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Retirement & Financial Security
Plan for your future with our 401(k) program, which includes a 50% match on the first 5% of your contributions after just 90 days. We're committed to helping you build long-term financial security!
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Lifestyle Discounts
Take advantage of exclusive savings designed to make life easier, including discounts on:
- Laser vision correction
- Hearing aids
- Travel assistance
- Identity theft protection
- And more!
Enjoy added perks that support your well-being and everyday life!
