POSITION DESCRIPTION
POSITION TITLE: Administrative Assistant, 10.5 month
FLSA: Non-Exempt
REPORTS TO: Supervisor
TERMS OF EMPLOYMENT: 10.5 month employment with benefits as specified in the Classified Agreement.
QUALIFICATIONS:
-
High school diploma
-
Experience working in a professional office setting.
-
Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)
-
Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
-
Use a 10-key calculator and be highly accurate with numbers.
-
Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously.
-
Self-starter; able to work independently.
-
Strong telephone and interpersonal communication skills.
-
Ability to lift 40 lbs. to shoulder height occasionally.
ESSENTAIL JOB FUNCTIONS:
-
Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
-
File and sort paperwork.
-
Input data for recordkeeping in multiple software systems.
-
Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
-
Type and/or draft letters of correspondence.
-
Maintain and order supplies; organize storage areas.
-
Process invoices, track expenses, and produce expense reports.
-
Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events, take meeting minutes.
-
Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
OTHER JOB FUNCTIONS:
