OFFICE ASSISTANT.
Location: East Lansing, Michigan.
Job Type: Part-Time, in-office. Hours are flexible.
Compensation: Competitive and Commensurate with Experience.
About Us:
We are an established law firm providing tax return preparation, bookkeeping, IRS representation, tax planning, and related accounting services to a long-term and loyal client base. We are seeking a dependable, organized, and detail-oriented Office Assistant to help support our team and contribute to the continued success of our practice.
The Right Candidate Will:
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Possess and project a genuine positive attitude toward clients, coworkers, and daily office responsibilities.
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Demonstrate exceptional attention to detail and organizational skills.
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Communicate professionally and courteously, both verbally and in writing.
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Be dependable, punctual, and able to work independently.
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Take pride in producing accurate, high-quality work.
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Be comfortable learning new processes and software applications.
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Maintain confidentiality when handling sensitive financial and personal information.
Primary Responsibilities:
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Answer and direct incoming telephone calls.
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Greet and assist clients in a professional manner.
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Draft, proofread, and edit client correspondence, letters, and other documents.
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Schedule appointments and manage calendars.
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Organize, scan, and electronically file documents.
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Assist with client onboarding and information gathering.
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Prepare engagement letters, transmittal letters, and routine client communications.
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Perform data entry and maintain accurate records.
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Assist staff with administrative projects and office support functions.
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Support bookkeeping and tax preparation workflow as needed.
Qualifications:
Required:
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Strong grammar, spelling, proofreading, and written communication skills.
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Strong basic math and numerical reasoning skills.
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Proficiency with Microsoft Word and Microsoft Excel.
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Ability to compose professional business correspondence.
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Excellent organizational and time-management skills.
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High school diploma or equivalent.
Preferred:
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Prior experience in an accounting, tax, legal, financial services, or professional office environment.
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Experience with document management systems and office technology.
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Associate's degree or additional business coursework.
Skills We Value:
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Attention to detail.
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Professionalism.
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Dependability.
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Initiative.
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Confidentiality.
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Customer service.
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Problem-solving.
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Accuracy.
Application Process:
Qualified applicants may be asked to complete brief assessments involving:
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Business letter drafting.
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Grammar and proofreading.
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Basic math.
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Microsoft Word.
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Microsoft Excel.
To Apply:
Please submit your resume along with a brief cover letter explaining why you believe you would be a strong fit for this position.
We are an equal opportunity employer and value professionalism, integrity, dependability, and a commitment to excellent client service.
To Be Considered For This Position:
Please email the following four items to us:
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One: Your resume.
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Two: Your compensation history and expectations.
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Three: A letter that describes how you fit with us and tells us about your experience and ability as it relates to the above job details.
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Names of software programs you regularly use and your level of proficiency, particularly financial, bookkeeping, and/or tax return preparation software.
