COMPANY OVERVIEW
Cold Core Group is a dynamic parent organization overseeing a family of companies specializing in industrial and commercial refrigeration services. With decades of experience and in-house fabrication capabilities, our subsidiaries serve a broad base of long-term, blue-chip clients nationwide. We are committed to delivering innovative, turnkey refrigeration solutions while prioritizing quality, safety, and team development.
SUMMARY
Responsible for managing accounts payable processes, including processing vendor invoices, maintaining accurate financial records, and supporting the overall efficiency of the accounting function. This role contributes to a collaborative team environment and is expected to fulfill all responsibilities in a professional and high-quality manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
· Compile, sort, and match vendor invoices with purchase receipts.
· Voucher invoices into the accounts payable module.
· Investigate cost or quantity discrepancies.
· Process weekly accounts payable check runs in accordance with company and vendor terms.
· Correspond with external parties regarding payment information.
· File vendor invoices electronically and maintain records retention.
· Follow up on and resolve unmatched receivers, open invoices, and expected credit memos.
· Research discrepancies while reconciling open invoices.
· Maintain, monitor, and resolve unconfirmed vouchers.
· Review purchase order receipt details for aged or outstanding items.
· Identify and correct sales tax errors on invoices.
· Reconcile accounts payable records with vendor statements.
· Review travel & entertainment and other expense forms for clerical accuracy, appropriate receipts, proper account classification, adherence to company policy, and approvals.
· Assign general ledger account(s) to all expenses.
· Reconcile credit card statements.
· Maintain and update the expense reporting process as needed.
· Prepare month-end accounts payable accrual.
· Prepare annual review of unvouchered receipts to write off.
· Participate in company audits including but not limited to quality, finance, insurance, and bank by answering questions, pulling documentation, performing analysis, or providing information as needed.
· Maintain current, documented procedures.
· Assist other departments with projects as needed and as schedule allows.
· Perform “back-up” procedures for other accounting personnel in their absence as assigned.
· Train others assigned as “back up” personnel for this position.
· Participate in and initiate tasks and projects to create and/or improve operating procedures.
· Represent the company professionally at all times in both internal and external interaction and communication.
Teamwork:
· Ability to work well with a diverse group of co-workers, assist in training of other members and promote a strong team effort to ensure timely and efficient completion of customer requirements.
QUALIFICATIONS/EDUCATION and/or EXPERIENCE
Required:
· At least 2 years related experience in accounting; or equivalent combination of education and experience.
· Strong numerical aptitude and ability to perform accurate mathematical calculations.
· Proficiency with accounting software and Microsoft Office applications; strong keyboard and data entry skills.
· Strong written and verbal communication skills; comfortable corresponding with vendors and internal stakeholders.
· Ability to read, interpret, and produce routine business correspondence and reports.
· Ability to follow written, verbal, and diagrammatic instructions and exercise sound judgment when handling routine problems.
· Resourceful problem-solver with the ability to identify issues and propose practical solutions.
· Strong attention to detail with the ability to manage multiple priorities accurately and on time.
· Ability to work independently with minimal supervision while consistently delivering high-quality, timely results.
· Demonstrates a professional, positive attitude and a commitment to continuous improvement.
· Effective communicator with the ability to collaborate across departments and interact professionally with vendors and internal teams.
· Able to exercise discretion and maintain confidentiality with sensitive financial information.
· Mature, dependable, and positive in approach to responsibilities and team interactions.
Preferred:
· Associate’s or Bachelor’s Degree in a business-related field.
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
