Overview
This position requires extreme accuracy and proficiency in the upkeep and entry of data into online and software-based systems, pulling monthly reports as required (or more often as needed) and for maintaining current and complete documentation of all projects. This position works closely with the Executive Director; performs all duties as required and as assigned.
The AP/AR/ Payroll Specialist is responsible for the assisting in the Fiscal area of the program and working with the Executive Director to ensure an effective accounts payable process. This position is responsible for tracking, monitoring, and reporting on the receipt of the subsidies from the Colorado Child Care Assistance Program (CCCAP). This position is responsible for tracking, monitoring, and reporting on the receipt of the subsidies from the Child and Adult Care Food Program (CACFP). This position requires proficiency in the upkeep and entry of data into online and software-based systems, pulling monthly reports as required (or more often as needed) and for maintaining current and complete documentation of the Fiscal area.
Job Type: Full-time
Pay Range: $27.02 - $28.28 per hour
Hours Required: 8:00AM – 4:30PM, Monday - Friday
(Note: For highly competent and qualified staff; hours could be adjusted to 32 hours if candidate desires).
Responsibilities:
- Accounts Payables
- Ensure timely payment of all accounts payable.
- Ensure purchase orders and receipts are collected and verified.
- Clarify any questionable invoice items, prices or receiving signatures and check for sign off on packing slips or other proof of receipts received and matches the corresponding purchase order.
- Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)
- Code each invoice with department, location, grant and special funding per the budget created by the CEEN Director.
- Colorado Child Care Assistance Program (CCCAP) Receivables
- Ensure CCCAP payments are received
- Input CCCAP payments
- Prepare weekly spreadsheets
- Contact Centers on payments not received per Child
- Reconciliation of CCCAP payments
- Verify with centers on the claims for CACFP
- Reporting
- Prepare monthly fiscal reports (as requested) for Executive Director
- Submit CACFP reports electronically every month to the Executive Director for inclusion in the Policy Council and CEEN Board meeting packets.
- Compliance with all acceptable practices and policies related to Fiscal Integrity is mandatory; must report any and all concerns or discrepancies related to the Fiscal area immediately to the Executive Director.
- Will refrain from any professional course of action or job performance that would imply collusion or give the appearance of collusion. Compliance with all internal controls to avoid fraud is mandatory. Override of such controls, mis-statements and/or collusion to override with the intent to commit fraud or perpetrate deception is grounds for termination.Payroll
- Complete Payroll for Colorado Early Education Network staff twice a month
Required Qualifications:
(1) Degree in the field of Accounting or Finance
(2) BA is Preferred, AA with 5 years of experience is acceptable
(3) 2 – 3 years experience in payroll
(4) 2 – 3 years experience in accounts payable/receivable
Additional Steps:
In order to quickly move through the hiring process, please have these documents prepared for our hiring team:
- Completed Colorado Early Education Network job application (http://ceen.org/images/APP2021.pdf)
- The diploma required for your position (AA, BA, etc)
- Educational transcripts
Colorado Early Education Network is an Equal Opportunity Employer. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.
Anticipated Close Date: 8/31/26
Job Type: Full-time
Pay: $27.02 - $28.28 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Education:
Experience:
- Fiscal: 2 years (Required)
Work Location: In person
