Client/Admin Specialist At Lyons Gaddis, we pride ourselves on providing top legal services with integrity, precision, and client-first approach. With decades of combined legal experience, our team is committed to excellence — and we are looking for a sharp, organized, and proactive.
KEY RESPONSIBILITIES
· Support the daily operations, answering phones, IT issues, scheduling and coordinating meetings/appointments, client intake of potential new clients
- Maintain a professional and welcoming front desk environment
· Greet clients and visitors warmly, in person and over the phone Opening and closing of the office
· Backup to File Clerk and the admin team
· Ordering office supplies
· Prepare, file, and organize firm documents
· Picking up and dropping off mail from the post office
· Scanning of mail and documents as needed
- Ensure confidentiality and discretion
- Respond to general inquiries or direct them to the appropriate department
- Prepare outgoing mail, USPS, FedEx, UPS and manage courier services
- Maintain conference room schedules and ensure rooms are prepared for meetings
- Assist with document scanning, copying, and printing
SKILLS
- Professional appearance and demeanor
- Strong organizational and time management abilities
- Proficient with Microsoft Office Suite (Outlook, Word, Excel)
- Comfortable with phone systems, scanners, copiers, and office technology
- Ability to multitask in a fast-paced environment
- Attention to detail and accuracy
- Strong interpersonal skills and customer service orientation
- Dependable and punctual with a strong work ethic
BENEFITS
- 401K match up to 12.5%
- 10 paid holidays annually
- PTO
HEALTH AND WELFARE
- Choice of medical, dental, and vision plans designed to fit individual needs, including coverage for dependents and spouse/domestic partners
- Health savings account for eligible plan participants
- Employee Assistance Program
- Paid leave for both females and males upon the birth or adoption of a new child
- Pre-tax reimbursement accounts for health care and dependent care
- Flexible spending accounts for health and dependent daycare expenses
- Disability and life insurance
Professional references are required after the initial interview. Background check required.
Pay: $21.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
