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Senior Research Administration Associate - Post Award

Baylor College of Medicine -
Houston, TX

Job Details

Full-time
$79,092 - $93,049 a year
13 days ago

Qualifications

Operational analysis
Preparation of internal financial performance reports
Performance improvement leadership
Financial data reconciliation
Data analysis reporting
Faculty collaboration
Operational management
Operations coordination
SAP
Managing budgets in an accounting role
Managing budgets in a finance role
Expense reports
Bachelor's degree
Data management
Financial records management
Project monitoring
Financial records review
Financial workflow efficiency improvements
Budget restrictions for grants
Financial control management
Staff training
Compliance reporting for grants
Contracts
Research administration
Variance analysis reporting
Operational excellence initiatives
Process improvement planning
Project contract management
Research budget management
Senior level

Full Job Description

Summary

The Section of Gastroenterology and Hepatology in the Department of Medicine is seeking a senior research administration associate to lead the section's post-award activities, including effort management in PEPT/ERS, SAP transactions, sponsored programs budget and expense management, invoicing, reporting and compliance.

Employees with CRA certification are eligible for certification pay.

Job Duties

Provide expert post-award financial and programmatic guidance to faculty and leadership managing sponsored gastroenterology and hepatology research, including interpretation of sponsor terms, allowable costs, and award management requirements.
Oversee the financial administration of sponsored projects, including expense monitoring, reconciliation, variance analysis, and preparation of interim and final financial reports (quarterly, semiannual, and annual).
Ensure compliance with institutional policies, federal regulations (e.g., NIH, NSF), and sponsor-specific requirements, including effort reporting, cost allowability, and audit readiness.
Review, approve, and certify post-award financial data and administrative records in institutional systems (e.g., BRAIN), ensuring accuracy, completeness, and alignment with awarded budgets.
Manage post-award components of grants and contracts, including account setup coordination, budget modifications, no-cost extensions, and subcontract administration.
Serve as a primary liaison between faculty, departmental leadership, Baylor College of Medicine central offices, and external sponsors to resolve post-award issues and facilitate effective grant management.
Analyze financial and operational performance of sponsored projects; identify risks and provide recommendations to optimize financial stewardship and compliance.
Lead and implement process improvements to enhance post-award operations, streamline workflows, and increase efficiency and service quality across the grants management lifecycle.
Evaluate communication processes and submission quality; develop and implement standardized tools, guidance, and training resources for faculty and staff.
Support continuous improvement initiatives by identifying gaps in policies, systems, and procedures and recommending scalable solutions aligned with institutional best practices.
Perform other job-related duties as assigned in support of departmental research administration and strategic priorities.

Minimum Qualifications

Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
Four years of relevant experience.

Preferred Qualifications

Advanced knowledge of post-award financial management, including reconciliation, effort certification, cost principles (Uniform Guidance), and financial reporting
Experience managing subawards, amendments, carryforwards, and no-cost extensions
Proficiency with enterprise research administration systems (e.g., BRAIN, SAP, PEPT or similar) and sponsor portals (eRA Commons, Research.gov)
Proven ability to work independently and serve as a subject matter expert in post-award administration
Excellent interpersonal and communication skills with the ability to advise faculty, leadership, and external sponsors

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Summary

Job Duties

Minimum Qualifications

Preferred Qualifications

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