SUMMARY OF POSITION:
The Admin Support facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks, including wrangling paperwork and weights. This position is responsible for collecting weights and shipment paperwork on a daily basis to ensure timely processing, compliance, and accurate recordkeeping.
DUTIES & RESPONSIBILITIES:
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Researches and responds to various verbal/written inquiries and requests for information via phone, fax, e-mail, etc.
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Collects, organizes, and tracks shipment weights and required paperwork on a daily basis to support operational accuracy and compliance.
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Scans documents to create electronic files for processing and routes each time-sensitive document to appropriate entities within prescribed timeframes for compliance (i.e., paysheets, weights and inventories to carriers, base packet submissions, invoices, and supporting shipment documents, etc.)
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Appropriately files various shipment documents in a timely manner and maintains accurate, up-to-date, complete, and organized records in both electronic and hard-copy formats.
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Assembles and submits document packets required for dispatch, billing, and compliance purposes.
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Provides other administrative support to staff as necessary and assists staff members with special projects as assigned.
REQUIREMENTS:
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Excellent oral and written communication skills.
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At least 1 year of Administrative Assistant experience preferred.
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Proven ability to use the internet for research.
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Capable computer skills including word processing, spreadsheets, and presentation software, as well as databases and customer database systems.
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Comprehensive knowledge of Microsoft Excel.
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Foundational knowledge in Administrative Assistance.
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Data entry experience preferred.
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Experience with Microsoft Office (Movestar and QuickBooks experience is a plus!)
- A keen attention to detail for ensuring accurate and complete records.
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Alphabetical filing along with exceptional organizational and investigative skills.
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A positive, service-oriented attitude along with excellent follow-through abilities.
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An ambitious and proactive work ethic, along with an ability to meet critical time sensitive deadlines.
