Summary:
The Accounting Clerk is responsible for supporting the organization's accounts receivable and
accounts payable functions. This role will ensure that financial transactions are processed accurately
and in a timely manner. The position requires strong attention to detail, effective communication skills,
and the ability to manage multiple tasks simultaneously in a fast-paced environment. The accounting
clerk will be responsible for compiling billing information, processing payments, reconciling accounts,
and maintaining financial records.
Responsibilities:
Accounts Receivable (AR):
- Compile detailed billing information to issue customer invoices.
- Apply customer payments to the appropriate accounts.
- Research and resolve payment discrepancies to maintain accurate records.
- Adjust accounts when required to correct billing or payment issues.
- Prepare and deposit weekly manual payments.
- Generate weekly reports for accountants to ensure financial accuracy.
- Maintain customer agreements for auditing purposes
Revenue Reconciliation:
- Ability to learn and understand different point-of-sales (POS) and its reporting of sales.
- Reconcile daily sales for discrepancies and/or cash shortages
- Work with the different businesses to gather all documents to process a complete journal
entry
- Maintain records, assist with audit requests, compile an event's profit and loss reporting
Accounts Payable (AP):
- Reconcile processed transactions by verifying entries and comparing system reports to actual
balances.
- Charge expenses to appropriate accounts and cost centers by analyzing invoices and
recording entries.
- Process vendor payments by scheduling checks, monitoring discount opportunities, verifying
federal ID numbers, and resolving any discrepancies with purchase orders, contracts, invoices,
or payments.
- Maintain accurate accounting ledgers by verifying and posting account transactions.
- Reconcile vendor accounts by reviewing monthly statements and related transactions.
- Maintain historical records by filing and archiving documents.
- Report sales tax by calculating requirements on paid invoices.
- Protect the organization's value by maintaining confidentiality of sensitive information.
- Participate in educational opportunities to keep up to date on accounting knowledge and best
practices.
