The Accounts Payable Specialist plays a key role in ensuring the accuracy and integrity of the company's accounts payable process. This position is responsible for processing invoices, reconciling vendor accounts, administering company credit card programs, maintaining vendor records, and ensuring payments are made accurately and on time.
Working closely with our Corporate Accounting team and vendors across the country, you'll help maintain strong financial controls while supporting project teams and business operations. The ideal candidate is detail-oriented, organized, and enjoys solving problems while continuously improving processes.
As an Accounts Payable Specialist, you will:
- Process vendor invoices accurately and efficiently within established deadlines.
- Match invoices with purchase orders and receiving documentation to verify quantities, pricing, and approvals.
- Verify invoice coding and ensure expenses are charged to the appropriate accounts and cost centers.
- Reconcile vendor statements and investigate discrepancies to ensure timely resolution.
- Maintain accurate vendor information within the company's ERP system.
- Process vendor payments while maximizing available payment discounts.
- Administer company credit card and credit account programs, including auditing expenses, opening new accounts, and issuing new cards.
- Ensure compliance with sales and use tax requirements by reviewing vendor-applied taxes and utilizing the ERP system for tax calculations.
- Reconcile the accounts payable ledger and ensure all transactions are accurately recorded.
- Assist with subcontractor payment processing and understand applicable lien waiver and payment requirements.
- Support 1099 reporting and year-end accounts payable activities.
- Respond to vendor and internal inquiries regarding invoices, payment status, and job cost charges.
- Generate reports and assist management with accounts payable analysis.
- Cross-train in billing and payroll accounting functions to support the Accounting team.
- Identify opportunities to improve efficiency and strengthen internal controls.
- Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
- Two or more years of Accounts Payable or general accounting experience.
- Construction industry accounting experience is a plus.
- Strong understanding of accounting principles and accounts payable processes.
- Experience working with ERP/accounting software.
- Advanced proficiency in Microsoft Excel and Microsoft Office.
- Excellent attention to detail with a high level of accuracy.
- Strong analytical and problem-solving skills.
- Ability to prioritize multiple tasks and consistently meet deadlines.
- Excellent organizational and time management skills.
- Strong communication and customer service skills when working with vendors and internal teams.
- Ability to work independently while collaborating effectively with others.
We offer:
- Competitive salary ($55,000-$82,000 based on experience)
- Performance-based bonus program
- Employee Stock Ownership Plan (ESOP)
- Comprehensive medical, dental, and vision insurance
- 401(k) with company match
- Paid vacation and holidays
- Professional development and career growth opportunities
- Stable, employee-owned company with more than 85 years of success
- Collaborative team environment where your contributions are recognized
If you're an AP professional who values accuracy, enjoys working with numbers, and wants to build a long-term career with an industry leader, we'd love to hear from you.
Join Anning-Johnson Company and become part of a team that's building the future.
Anning-Johnson Company is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, or any other status protected by applicable law.
Required
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Associates or better in Accounting or related field
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
