Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
- Answer incoming phone calls and route them to the appropriate person
- Schedule appointments and maintain a calendar
- Organize meetings and take accurate minutes
- Write emails, memos, and letters and distribute them appropriately
- Handle requests and queries appropriately.
- Collate and distribute mail.
- Organize and maintain office filing system, both electronic and physical.
- Maintain documentation of Vendors and contractors.
- Review and pay invoices/bills and ensure packaging slips are filed accordingly.
- Assist with office personnel and oversee the operation.
- Ordering and source office supplies and parts.
- Maintain employees' files and their insurance benefits.
- Maintain valid Contractor's certificate of Insurance, licenses, certificates, and business tax certificates.
Qualifications
- Must possess proficient computer skills and be willing to adapt to learn new technology.
- Must have proficiency in the English language.
- Outstanding organizational and time management skills.
- Up-to-date with the latest office gadgets and applications.
- Ability to multitask and prioritize daily workload.
- Excellent verbal and written communications skills.
- Maintain discretion and confidentiality.
- Possess a valid California Driver's License.
