Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, technical proficiency, and excellent communication skills will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team dedicated to excellence.
Located at our Fort Gay, WV office. Hours will normally be 2-3 days per week Monday-Friday, from 10 am until 5 pm but there will be the rare Saturday.
Preference but not required: Expereince in taking vitals and blood draws
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Google Workspace.
- Handle calendar management and scheduling for multiple team members, ensuring appointments and meetings are organized efficiently.
- Maintain organized filing systems, both digital and physical, supporting office management and record-keeping needs.
- Assist with bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
- Provide customer service support by responding promptly to client inquiries and offering helpful information via phone or email.
- Support office management tasks such as ordering supplies, managing office equipment, and coordinating maintenance requests.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for document creation, spreadsheets, and communication.
- Strong computer literacy with excellent typing speed, proofreading abilities, and familiarity with productivity software.
- Experience with multi-line phone systems, phone communication, and phone etiquette to handle inquiries professionally.
- Bilingual skills are a plus for effective client communication in diverse environments.
- Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
- Knowledge of office management procedures including filing systems, data entry, and calendar management.
- Technical proficiency in using office equipment such as printers, scanners, and fax machines; experience with bookkeeping or medical/dental receptionist duties is advantageous.
Join us as an Administrative Assistant where your organizational prowess and positive attitude will make a meaningful impact! We value proactive individuals who thrive on multitasking and delivering exceptional support every day—helping our team succeed while advancing your career in a vibrant office environment!
Pay: From $11.00 per hour
Work Location: In person
