Job Description
We are seeking a dependable and detail-oriented Administrative Assistant to support the daily operations of our office. This position plays a key role in ensuring smooth administrative processes, supporting leadership and staff, and maintaining a professional and welcoming office environment. The ideal candidate will be organized, proactive, and comfortable handling a variety of tasks with minimal supervision.
Essential Functions and Responsibilities
- Provide administrative support to the Director and senior staff, including scheduling, document preparation, and internal communications
- Prepare agendas and meeting packets for board and committee meetings
- Attend board and committee meetings to assist with roll call, take detailed notes, and transcribe accurate meeting minutes
- Serve as ENMWUA’s document controller, responsible for organizing, filing, and maintaining all official documents
- Ensure all documents are properly stored and managed in SharePoint, following established naming conventions and access protocols
- Review outgoing documents for accuracy and completeness prior to mailing or distribution
- Assist with document control and preparation for audits and compliance reviews
- Serves as the agency’s Policy Manager, responsible for maintaining, updating, and coordinating all organizational policies and ensuring compliance with approved procedures and regulatory requirements
- Answer incoming calls, greet visitors, and maintain a professional and welcoming front office environment
- Manage incoming and outgoing mail and deliveries
- Update the organization’s website with meeting notices, agendas, and other relevant content
- Monitor office supplies and coordinate restocking and vendor communication
- Coordinate all building repairs and maintenance, including scheduling service providers and tracking work orders
- Oversee basic vehicle maintenance scheduling and documentation
- Perform light cleaning and upkeep of shared spaces to ensure a tidy and functional work environment
- Willingness to obtain notary certification to support organizational needs
- Support general office operations and perform other duties as assigned
Requirements and Qualifications
- Minimum of 2 years of professional experience in administrative support or office coordination
- Demonstrated ability to manage sensitive documents with accuracy and confidentiality
- Proficiency in Microsoft Office Suite and SharePoint document management
- Strong written and verbal communication skills, with experience taking formal meeting minutes
- Professional demeanor and customer service skills for front office interactions
- Highly organized, detail-oriented, and capable of managing multiple priorities
- Willingness to obtain notary certification to support organizational needs
- Valid driver’s license or ability to obtain
Benefits
ENMWUA offers a comprehensive and competitive benefits package, including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Short‑Term Disability Insurance
- Long‑Term Disability Insurance
- Life Insurance
- 3% Employer Match on SIMPLE IRA
- Flexible Work Schedule
- 12 Paid Holidays
- Paid Sick Leave
- Paid Holiday Leave
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Experience:
- Administrative Assistant: 2 years (Preferred)
Work Location: In person
