Bookkeeper / Accounts Receivable Specialist – Construction Industry
Tower Eight Staffing Solutions is a top employer with over 22 years in the industry. We are seeking a detail-oriented, organized, and proactive Bookkeeper / Accounts Receivable Specialist to join our growing team.
This position is a blended role consisting of approximately 60% bookkeeping responsibilities and 40% accounts receivable responsibilities. The ideal candidate will have strong bookkeeping experience, a solid understanding of accounts receivable, and working knowledge of the Notice to Owner (NTO) process. Candidate should also be comfortable interacting with customer regarding invoicing, payments, and other various communications. Experience in the construction industry is strongly preferred.
This is a great opportunity for someone who is dependable, accurate, professional, and looking to grow with a well-established company.
Job Details
Job Type: Full-time
Industry: Construction
Work Location: In person
Location: West Palm Beach, FL 33403
Physical Setting: Office
Schedule: Monday to Friday, 8:30 AM to 5:30 PM, with a 1-hour lunch
Pay: $60,000 – $65,000 per year, depending on experience
Bonus: One-time $1,500 bonus after 90 days of employment
Position Overview
The Bookkeeper / Accounts Receivable Specialist will be responsible for maintaining accurate financial records, assisting with daily accounting functions, managing accounts receivable, processing billing, preparing NTOs, and supporting month-end financial processes.
This role requires strong attention to detail, excellent follow-up skills, and the ability to communicate professionally with customers, vendors, project managers, operations teams, and internal staff.
Key Responsibilities
Bookkeeping Responsibilities – Approximately 60%
- Maintain accurate and organized financial records
- Handle day-to-day bookkeeping and accounting support functions
- Assist with general ledger entries and account reconciliations
- Reconcile bank accounts, credit card accounts, and other financial records
- Assist with accounts payable, vendor invoices, and payment tracking
- Review and code invoices, expenses, and transactions accurately
- Support month-end and year-end closing processes
- Prepare and maintain financial reports as needed
- Assist with expense tracking and documentation
- Maintain organized accounting files and records
- Work with management and internal teams to ensure accurate financial reporting
- Assist with other bookkeeping, accounting, and administrative duties as assigned
Accounts Receivable Responsibilities – Approximately 40%
- Manage accounts receivable functions, including billing, collections, payment posting, and reconciliations
- Prepare, process, and track Notice to Owners (NTOs) accurately and in a timely manner
- Prepare and send customer invoices
- Monitor accounts receivable balances and follow up on outstanding invoices
- Communicate professionally with customers regarding invoices, payment status, and payment plans
- Maintain detailed records of receivables, customer interactions, invoices, payments, credits, and account activity
- Work cross-functionally with operations and project management teams to resolve billing issues
- Assist with construction-related billing documents, lien waivers, payment applications, and supporting paperwork
- Reconcile customer accounts and resolve billing discrepancies
- Prepare aging reports and provide updates to management as needed
- Utilize Microsoft Excel to track, analyze, and report on receivables
- Draft and manage professional email correspondence using Microsoft Outlook
Qualifications
- 2+ years of bookkeeping, accounts receivable, or related accounting experience
- Working knowledge of the Notice to Owner (NTO) process is required
- Experience in the construction industry is strongly preferred
- Strong understanding of basic accounting and bookkeeping principles
- Experience with account reconciliations, billing, collections, and financial recordkeeping
- Strong customer service and communication skills, both verbal and written
- Proficient in Microsoft Excel, including formulas, spreadsheets, and reporting; pivot table experience is a plus
- Proficient in Microsoft Outlook and professional email communication
- High attention to detail and strong organizational skills
- Ability to manage multiple priorities in a fast-paced office environment
- Strong problem-solving and follow-up skills
- Ability to work independently and as part of a team
Preferred Skills
- Experience in construction, property management, or a related industry
- Familiarity with accounting software such as QuickBooks, Sage, or similar systems
- Knowledge of construction billing, lien waivers, AIA billing, payment applications, and related documentation
- Experience supporting month-end close and financial reporting
- Strong ability to prioritize deadlines and maintain accurate records
Benefits
We offer a competitive compensation and benefits package, including:
- 401(k)
- 401(k) company match
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- AD&D insurance
- Disability insurance
- Paid time off, including 2 weeks vacation
- Paid holidays
- One-time $1,500 bonus after 90 days of employment
Ability to Commute/Relocate
- West Palm Beach, FL 33403: Must reliably commute or be planning to relocate before starting work.
Why Join Tower Eight Staffing Solutions?
Tower Eight Staffing Solutions has been a trusted employer for over 22 years. We are looking for a skilled Bookkeeper / Accounts Receivable Specialist who is ready to bring accuracy, professionalism, and strong accounting support to our team.
This is a great time to join our company, grow your career, and become part of a strong and expanding organization.
Qualified candidates are encouraged to apply with a current resume.
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
