Executive Administrator to CEO / Executive Assistant to CEO / Senior Executive required for a well-established electrical contracting and construction services organisation is seeking an experienced Executive Administrator to the CEO to provide high-level administrative, organisational and coordination support across senior leadership.
This Executive Administrator to CEO / Executive Assistant to CEO / Senior Executive position requires a highly organised, proactive professional capable of managing competing priorities, maintaining strict confidentiality, and acting as a key coordination point between executives, internal teams and external stakeholders.
The Executive Administrator to CEO / Executive Assistant to CEO / Senior Executive Package
- Salary range: $85,000 – $100,000
- Generous Paid Time Off (PTO) program
- 401(k) retirement plan
The Executive Administrator to CEO / Executive Assistant to CEO / Senior Executive Role
- Managing complex calendars, scheduling meetings, conferences, calls and travel for the CEO, CFO and senior leadership
- Coordinating travel itineraries and ensuring all logistics are effectively arranged
- Maintaining executive filing systems, including financial updates and sensitive documentation
- Organising company events and functions, including meetings, staff events and seasonal gatherings, alongside venue, catering and cost negotiation
- Supporting budget tracking for company events and assisting with invoice approval processes
- Handling executive correspondence, mail and internal communications on behalf of leadership
- Coordinating external training registrations, memberships and industry-related events
- Maintaining office supplies, equipment and organisational resources for senior leadership teams
- Supporting expense reporting processes using internal systems and ensuring accuracy and approval workflows are followed
- Attending key meetings, documenting discussions and tracking action points to ensure completion
The Executive Administrator to CEO / Executive Assistant to CEO / Senior Executive Requirements:
- Strong proven experience in senior administrative or executive support roles
- Advanced proficiency in Microsoft Excel, Word and PowerPoint
- Experience using document management and presentation tools such as Adobe and Bluebeam
- Excellent written and verbal communication skills with a high level of professionalism
- Strong organisational skills with the ability to manage multiple priorities simultaneously
Pay: $85,000.00 - $100,000.00 per year
Benefits:
Work Location: In person
