This position performs clerical, organizational, and operational tasks to keep day-to-day business running smoothly. Ensure that office visitors feel welcome and comfortable.
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Manage company-wide communications, such as memos, announcements, and invitations
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Greet office visitors and callers, making them feel welcome and comfortable, answering any questions, and transferring callers to the appropriate lines
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Interact regularly with C-suite executives to support with tasks and projects as needed
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Support the staff as needed by completing various general administrative tasks, such as creating documents, emails, reports, proofreading, sending communications, and filing
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Assist with company-wide events and meetings
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Submit work orders for any repairs or maintenance required for equipment or the office space if needed.
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Maintain executive calendars and coordinate appointments.
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Monitor office and breakroom supply levels, place orders for refills and assist in restocking
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Manage travel arrangements
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Manage receipt entry and documentation within Ramp, maintaining accurate financial records
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Collect and distribute mail and deliveries
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Perform other duties assigned within the scope of the position
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High School Diploma/GED
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Associate or bachelor's degree in business administration or related field is a plus
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1-3 years proven experience in administrative support, clerical work, or office management
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Detail-oriented precision in all areas of work
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Strong organizational skills, including the ability to manage multiple schedules and calendars
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Ability to prioritize tasks according to urgency and meet tight deadlines
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Proficiency with basic office equipment and office management software
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Strong interpersonal skills, both in person and over the phone
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Ability to comfortably multitask and shift gears throughout the workday
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Excellent writing skills (preferred)
Ability to handle confidential and sensitive information with good judgement.
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To comply with the Rehabilitation Act of 1973’s essential physical, mental, and environmental requirements, employees must be able to successfully perform all functions of their job with minimal supervision
