We are seeking a Human Resources Administrative Assistant to join our team!
The Human Resources Administrative Assistant is responsible for supporting payroll and benefits administration while assisting with daily HR operations. This role helps ensure payroll is processed accurately and on time, maintains employee payroll and benefits records, assists with benefit enrollments and changes, and supports compliance with company policies and employment regulations. The position also provides administrative support for onboarding, employee records, and other HR functions. The ideal candidate will have payroll processing experience, is organized, detail-oriented, maintains confidentiality, and provides excellent customer service to employees.
Responsibilities:
- Facilitate and process weekly payroll, assist with reviewing and correcting timesheets, and ensure accurate data entry for payroll processing.
- Assist the HR Administrator in preparing and updating HR policies and procedures to ensure compliance with federal and state laws.
- Support the onboarding process for new employees, including creating user profiles in the HR system (UKG Ready).
- Prepare and process HR documents such as new hire paperwork, attendance disciplinary forms, termination paperwork (COBRA and Separation notices), and employee communications.
- Serve as the first point of contact for employee inquiries regarding weekly payroll, benefits, weekly time off policies, and other payroll/administrative HR-related concerns.
- Generate and update reports on HR metrics such as attendance records and disciplinary points; maintain the attendance points spreadsheet.
- Administer monthly, quarterly, and yearly attendance rewards in line with the company’s attendance rewards program.
- Coordinate and assist with the planning and execution of employee engagement activities, recognition programs, and company events.
- Perform general administrative tasks, including managing filing systems, photocopying, and document preparation as required.
- Collaborate with the HR team to identify opportunities for system and process improvements to drive greater efficiency and compliance.
- Ensure that HR processes and procedures align with company policies, labor laws, and employment standards.
- Complete and process employment verification forms.
- Manage and keep the badge access system and spreadsheet up to date.
- Maintain the training spreadsheet, ensuring updates and corrections are made as necessary.
Required Skills/Abilities:
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
- Proficient in Microsoft applications (Microsoft 365, Work, Excel, etc.)
- Ability to handle confidential information with discretion
- Strong attention to detail and accuracy.
- Ability to work independently and prioritize tasks effectively.
Education/Experience:
- High school diploma or equivalent required; Associate’s or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
- At least 1 year of experience in a payroll or Hunam Resources role.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Payroll/HR: 1 year (Required)
- UKG: 1 year (Preferred)
Ability to Commute:
- Saint Martinville, LA 70582 (Required)
Work Location: In person
