Liff, Walsh & Simmons (LWS) is seeking a detail-oriented and highly organized Bookkeeper / Accounting Coordinator to support the firm's day-to-day accounting operations and financial administration. This position will provide dedicated support for accounts payable, banking transactions, reconciliations, and month-end accounting processes, creating greater efficiency, accountability, and consistency within the Finance & Administration function.
The Bookkeeper / Accounting Coordinator will work closely with the CFO to ensure financial transactions are processed accurately and timely while maintaining organized records and supporting monthly accounting activities.
Essential Responsibilities
Accounts Payable & Vendor Management
-
Manage the accounts payable process from invoice receipt through payment.
-
Verify invoices for accuracy, coding, approvals, and supporting documentation.
-
Enter vendor invoices and payment information into accounting systems.
-
Process approved check requests and electronic payments.
-
Prepare and cut checks for vendors, consultants, and firm expenses.
-
Maintain vendor records and respond to routine vendor inquiries.
-
Monitor payment schedules to ensure timely processing of obligations.
Banking & Cash Management
-
Deposit checks received by the firm and record deposits accurately.
-
Record transfers between bank accounts and within Centerbase.
-
Process trust account and IOLTA transfers following established procedures and approval requirements.
-
Maintain accurate records of banking transactions and supporting documentation.
-
Assist with daily cash management and account monitoring activities.
Reconciliations & Month-End Support
-
Complete monthly bank reconciliations for designated firm accounts.
-
Research and resolve outstanding items and reconciliation discrepancies.
-
Prepare reconciliation schedules and supporting documentation for the month-end close process.
-
Assist the CFO with journal entry support and month-end documentation.
-
Maintain organized files and records to support financial reporting and year-end requirements.
Expense & Credit Card Administration
-
Manage BILL Spend & Expense coding and receipt collection.
-
Review expense transactions for completeness and accuracy.
-
Follow up with employees regarding missing receipts and coding issues.
-
Ensure expense reports and credit card transactions are recorded timely.
Administrative Accounting Support
-
Maintain accurate records within Centerbase and related accounting systems.
-
Assist with audit requests, tax preparation support, and financial record retrieval.
-
Support process improvements within the accounting and administrative functions.
-
Perform other bookkeeping and accounting support duties as assigned.
Qualifications
Education & Experience
-
Associate degree in Accounting, Business Administration, Finance, or related field preferred.
-
2–5 years of bookkeeping, accounts payable, or accounting support experience.
-
Experience in a professional services, legal, or law firm environment preferred.
-
Experience with accounting software and Microsoft Excel required.
-
Experience with Centerbase, BILL Spend & Expense, or similar systems preferred.
Knowledge, Skills & Abilities
-
Strong understanding of bookkeeping principles and accounts payable processes.
-
Experience performing bank reconciliations and managing transaction-level accounting activities.
-
High attention to detail and commitment to accuracy.
-
Strong organizational and time-management skills.
-
Ability to handle confidential financial information appropriately.
-
Strong communication and follow-up skills.
-
Ability to manage multiple priorities and meet deadlines.
