The Building Administrative Assistant serves as a vital member of the school community, supporting the daily operations of a K–2 elementary building. This role is often the first point of contact for students, families, staff, and visitors, and plays a key role in creating a welcoming, organized, and student-centered environment. The Administrative Assistant works closely with the building principal and staff to ensure efficient office operations while supporting the unique developmental needs of early elementary learners.
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Serve as the primary point of contact for the school office, greeting visitors, answering phones, and responding to inquiries in a professional and friendly manner
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Provide clerical and administrative support to the building principal and staff
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Maintain accurate student records, attendance, and enrollment data in accordance with district and state requirements
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Monitor daily attendance, follow up on absences, and communicate with families as needed
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Assist with student health needs, including basic first aid and coordination with the school nurse
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Manage office communications including newsletters, emails, announcements, and family correspondence
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Support scheduling of meetings, conferences, and building events
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Maintain confidentiality of student, staff, and family information
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Coordinate building logistics such as transportation changes, dismissal procedures, and visitor check-in systems
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Assist with ordering and maintaining office and school supplies
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Support substitute teacher coordination and staff absences as needed
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Provide a calm, supportive presence for young students who may need assistance throughout the day
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Collaborate with staff to support a positive and welcoming school climate
Required:
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High school diploma or equivalent
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Previous clerical or administrative experience
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Strong organizational, communication, and interpersonal skills
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Proficiency with office technology, including word processing, spreadsheets, and student information systems
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Ability to multitask and manage frequent interruptions in a fast-paced environment
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Demonstrated ability to maintain confidentiality
Preferred:
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Experience working in a school setting, particularly at the elementary level
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Familiarity with student information systems and attendance tracking
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First aid/CPR certification
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Experience working with young children and families
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Ability to sit and work at a desk for extended periods
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Frequent standing, walking, and movement throughout the building
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Ability to lift up to 25 pounds (e.g., office supplies, student materials)
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Occasional need to assist young students, which may include bending, kneeling, or reaching
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School office environment within a K–2 elementary building
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Frequent interaction with students, staff, families, and visitors
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Fast-paced setting with regular interruptions and changing priorities
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May require flexibility to support building needs, including occasional extended hours for events or peak times
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Work year and hours determined by district calendar and building needs
