Executive Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive, high-level administrative support to a senior Americas Channel Leader. This role is fully remote and ideal for a proactive professional who thrives in a fast-paced, cross-functional environment. The successful candidate will serve as a critical operational partner, collaborating closely with a Chief of Staff and working across Canada, the United States, and Latin America to ensure executive effectiveness, seamless communication, and organizational alignment. This is an excellent opportunity for someone with a strong background in executive support who is adept at managing competing priorities with discretion and professionalism.
Job Responsibilities:
Manage complex executive calendar scheduling, including prioritization of meetings, conflicts resolution, and proactive planning across multiple time zones
Orchestrate and coordinate executive meetings with internal leaders, external partners, and customers, ensuring all logistics are organized and materials are prepared
Coordinate domestic and international travel across the Americas region, including flights, hotels, ground transportation, and detailed itineraries
Manage and submit expense reports and travel-related expense approvals on behalf of the executive
Partner closely with the Chief of Staff to keep the executive informed and aligned on organizational priorities, awards, and key initiatives
Assist with internal communications and executive correspondence, including preparation of memos, reports, letters, and other documents
Prepare agendas and make logistical arrangements for committee, team, and stakeholder meetings both in-person and virtually
File and retrieve corporate documents, records, and reports in an organized and confidential manner
Read and analyze incoming memos, submissions, and reports to determine significance and coordinate appropriate distribution
Perform general office duties including ordering supplies and maintaining records management systems
Support basic bookkeeping tasks and preparation of invoices as needed
Requirements:
5 to 7 years of administrative or executive support experience required
Prior experience directly supporting a senior executive or C-level leader highly preferred
Demonstrated experience managing executive-level travel arrangements across multiple regions
Experience supporting both internal and external communications in an executive meeting context
Experience with expense management and submission processes preferred
Associate's or Bachelor's degree in Business Administration or a related field is a plus
Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Exceptional complex calendar management and meeting orchestration capabilities
Strong experience coordinating executive-level domestic and international travel and logistics
Excellent verbal and written communication skills with the ability to draft and manage executive correspondence
Demonstrated ability to support both internal and external executive communications and meetings
Strong interpersonal skills with the ability to collaborate effectively across cross-functional and cross-regional teams
Ability to work independently, manage time effectively, and handle multiple priorities simultaneously
High level of discretion and ability to maintain confidentiality of sensitive information
Strong organizational skills with meticulous attention to detail
Customer service orientation with a professional and proactive approach
Additional Details:
Location: Remote
Duration: 11 months
Pay Range*: $34.50 - $39 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This role is eligible for the following benefits:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
