LOCATION: Queen Anne's County, Maryland
JOB SUMMARY
This position is responsible for the County’s daily operations relating to capital projects and fixed assets, and assistance with other county departments on behalf of the Finance Office for any capital issues. In addition to a high level of task-oriented skills, this position must also be able to conceptualize existing procedures; initiate changes to yield new procedures; and evaluate the results.
ESSENTIAL FUNCTIONS
Provide cordial, responsive and accurate customer service.
Monitor and update the capital asset subsidiary ledger, ensuring that all assets meeting materiality thresholds are capitalized and depreciated.
Responsible for capital project accounting, including setting up new projects, monitoring for budget issues, working with Departments, and providing reports to the Finance Director.
Review and identify project budget overages and work directly with departments if a budget amendment is necessary.
Works directly with County departments and auditors on all capital asset issues and questions.
Perform all year-end capital procedures including depreciation, reporting, fixed asset schedules for the annual audit, and responding to audit questions on capital items.
Review accounts payable for potential fixed asset additions.
Provide accounting assistance to various County departments so that departmental staff is able to make informed decisions based on financial information. Prepare budget amendments relating to capital projects, adjusting entries, and similar accounting tasks on their behalf.
Prepare financial grant reports ensuring that expenditures are within award specifications and that grant reimbursements are received.
Perform various audit and budget tasks including complex reconciliations. Prepare and enter various adjustments to the General Ledger.
Manage and participate in the major components of the Audit, to include working directly with the Auditors and other departments, updating and/or creating new spreadsheets and word documents for the Annual Comprehensive Financial Report (ACFR), and final preparation of the ACFR for submission.
Create and update procedural manuals.
Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Extensive knowledge and skills in capital projects and fixed assets. Ability to maintain cooperative relationships with those contacted in the course of work activities. Skill in the operation of personal computer or analogous computer hardware and word processing, spread sheet, and application software relating to payroll and accounts payable. Ability to write clearly and cogently on a variety of subjects related to the position. Ability to learn and understand the operating issues of other departments and agencies.
Knowledge of, and experience with, Tyler Munis software is a plus.
CERTIFICATES, LICENSES, REGISTRATIONS
Status as a Certified Public Accountant (CPA) is preferred, but not required.
Possession of a Class C Motor Vehicle Operator’s License issued by the Maryland MVA (or equivalent), or the ability to obtain such a license within thirty days after employment to the position.
EDUCATION AND EXPERIENCE
Bachelor’s degree from an accredited college or university with major course work in Accounting, Finance or Business Administration and a minimum of three (3) years experience performing comparable capital project and fixed asset tasks, or an equivalent combination of education and experience. Governmental or non-profit sector preferred, but not required.
PHYSICAL DEMANDS
Typically sit at a desk or computer table. Occasionally walk, stand, or stoop. Occasionally lift, carry, push, pull, or otherwise move objects weighing up to 20 pounds.
Frequently use office equipment requiring an above average degree of dexterity. Possess a sufficient degree of hearing and speaking to be able to communicate with others both in person and over a telephone. Possess sufficient visual ability to effectively operate all office equipment.
Reasonable accommodations may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
WORKING CONDITIONS
Work is performed in an office-like setting that is an environmentally controlled room. The noise level is usually moderate.
COMMENTS
Employees must conform to applicable policies and safety rules.
This position is one within the Queen Anne’s County Civil Service System. An employee must serve a period of twelve months probation during which he or she may be terminated without notice, cause, hearing or right of appeal.
This description lists the major duties and requirements of the job and is not all-inclusive.
