Essential Duties
- Provides administrative support to ensure efficient operation of office
- Carries out administrative duties such as filling, typing, copying, binding, scanning etc.
- Exhibits polite and professional communication via phone and email
- Supports team by performing tasks related to organizational growth
- Organize and Maintain drives
- Manage Butterfly systems across all sites, including communicating with trainees and
staff regarding system issues and maintaining accurate records for new and existing
users.
- Manage and maintain instructional inventory across sites, including coordinating with
staff to distribute and ship books, updating curriculum materials, and removing
outdated instructional resources.
- Ensure operation of office equipment by completing preventive maintenance
requirements, calling for repairs, maintaining equipment inventories and evaluating new
equipment and techniques
- Maintains supplies inventory by checking stock to determine inventory level,
anticipating needed supplies, placing and expediting orders for supplies
- Takes lead on creating and distributing employee birthday and anniversary cards.
- Receiving, sorting, and distributing incoming mail and preparing outgoing mail
2
- Procures office supplies, and operational resources through approved organizational
purchasing platforms (including Amazon Business, Staples, and other authorized
vendors
- Maintaining vendor records
- Create expense requests in RAMP per supervisor direction and executive leadership
requests.
- Manage ramp requisitions
- Contributes to the overall organization of the office
- Other duties as assigned
