Job Summary
We are seeking a dynamic and highly organized Roofing Secretary to join our team! This vital administrative role supports the daily operations of our roofing company by managing communication, scheduling, and office tasks with enthusiasm and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent customer service skills to ensure smooth interactions with clients, vendors, and team members. If you thrive in a fast-paced environment and enjoy multitasking, this position offers a rewarding opportunity to contribute to a growing organization dedicated to quality roofing solutions.
Responsibilities
- Serve as the primary front desk contact, greeting visitors and managing all incoming calls using multi-line phone systems with professionalism and courtesy
- Schedule appointments, project timelines, and follow-up visits for roofing crews and clients efficiently
- Handle all administrative duties including data entry, filing, proofreading documents, and maintaining accurate records using Microsoft Office and QuickBooks accounting software
- Manage customer inquiries via phone or email, providing exceptional customer support and ensuring client communication is clear and timely
- Process invoices, track payments, and perform bookkeeping tasks to support office management functions
- Maintain confidentiality when handling sensitive information related to client details or company operations
- Support office management by organizing files, managing supplies, and assisting with clerical tasks to keep the office running smoothly
Qualifications
- Proven experience in office management or administrative support within a busy environment; previous clerical experience preferred
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Exceptional phone etiquette with experience handling multi-line phone systems and client communication
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Demonstrated ability to handle confidential information discreetly and professionally
- Strong typing skills with attention to detail for data entry and proofreading tasks
- Personal assistant or office support experience in the construction or roofing industry is a plus
Join us as a Roofing Secretary and become an integral part of our team dedicated to delivering top-quality roofing services! We value energetic professionals who are eager to contribute their organizational talents while providing outstanding support to our clients and staff. This paid position offers an engaging work environment where your skills will make a real difference every day.
Pay: $16.00 - $18.00 per hour
Benefits:
Work Location: In person
