The Medical Records and Central Supply Clerk is responsible for directing, planning, coordinating, and administering the facility’s medical records program along with the Central Supply.
Ensures that medical records are complete, accurate, and conform and state boards of health standards
Reports any variations noted and new regulations or requirements, in accordance with standard medical records practices
Trains staff in coding, indexing, filing, preparing and displaying of information, transcription, medical terminology nomenclature and classification of diseases, and computer services including such related matters as hospital organization, goals, policies and practices, and medical records ethics, laws and regulations
Supervises and monitors the release of confidential information in accordance with rules and regulations
Compiles statistical information and registers pertaining to the medical records department, ancillary services, and other statistical information as assigned or requested
Supervises and coordinates the preparation of statistical information for medical staff, medical staff committees, accreditation agencies, state agencies, and the administration
Participates and represents the medical records department in various facility committees and medical staff committees as assigned
Appears in court when subpoenaed to testify about the authentication of medical records
Abides by the state peer review statute
Monitors communicable diseases and reports to the state BOH through the infection control officer
Provides diagnosis codes to the fiscal services department on a timely basis to expedite filing of insurance claims for patient services rendered as required by hospital and external agencies
Assist in the Quality Assurance and Performance Improvement (QAPI) process
Check supply areas daily and stocks with required items.
Fill requisitions from the nursing department for routine supplies and equipment in accordance with established policies and procedures. Ensure facility has adequate emergency supplies.
Maintain supply and storage rooms in an organized, clean and safe condition in compliance with applicable local, state or federal regulations.
Ensure inventory is updated as required, when receiving/issuing supplies and equipment,
Rotates supplies to avoid loss of expired items.
Ensure all purchase orders are properly prepared signed and submitted as required in procurement policies and procedures.
Coordinate claims on damaged merchandise, errors in shipment, etc. and returns to vendor as required.
Follow process to ensure supplies are tracked and charged appropriately.
Checks invoices, purchase orders, packing slips, etc., against incoming merchandise.
Ensures defective equipment is identified for maintenance repair as required in accordance with established policies and procedures.
