Purpose of Position:
This class of positions involves responsible, professional and supervisory work, with varying degrees of latitude for independent initiative and decision making, in the development and management of contracts for services and in the procurement of goods, services and/or construction. All work is performed in accordance with agency, city, state and federal requirements and procedures including those of the Procurement Policy Board and the Mayor's Office of Contracts. This title shall not be used to replace the technical functions of engineering, engineering-related, or other titles involved in construction activities. All personnel perform related work.
Under supervision, with some latitude for independent initiative and decision making, assists procurement personnel in purchasing goods, services and/or construction, and/or in processing procurement documents and contracts; confers with, advises and assists operational, technical and professional staff in the procurement process, and manages contracts for services as assigned.
Examples of Typical Tasks:
1. Reviews purchasing requisitions and procurement and contract documents, checking descriptions and specifications to determine their accuracy and adequacy and consults with appropriate agency staff to adjust possible discrepancies. Participates in preparation of small purchase solicitations and the solicitation of bids and suggests possible sources of supply.
2. Participates in the tabulation and analysis of bids, the examination of samples and the investigation of bidders and prospective contractors.
3. Examines relevant publications and becomes familiar with market conditions, price trends and trade practices.
4. Obtains data needed in the preparation of invitations for bid and requests for proposal and determines appropriate solicitation procedures. Prepares documents for bid and/or proposal solicitations and for processing of contract awards, registrations and modifications; organizes bidders' packages for solicitations; develops bid schedule, identifies special conditions, determines level of competition and solicits bids and proposals from potential contractors.
5. Reviews bids and proposals submitted by vendor/providers to ensure conformity to agency, city, state and federal requirements. Enters and retrieves data from automated information systems and obtains information relating to ability of vendors and contractors to provide goods and services in a timely manner.
6. Prepares required procurement documentation. Reviews bid offerings; selects lowest bidder; prepares recommendations for awards. Prepares, reviews and modifies routine contract specifications and conditions of purchase; participates in contract negotiations.
7. Follows up on problems regarding delivery of goods and services and prepares periodic progress reports on procurement status. Makes reports on contractors' performance. Acts as primary liaison between the agency and contractors, vendors and business representatives.
8. To ensure contract compliance, monitors the performance of a number of contractors through on-site inspections and review of standard reporting documents and through analysis of all documents submitted for review, including agency audit reports.
