Overview
We are seeking a dynamic and organized Office Assistant 1 to join our team! This role is vital in ensuring the smooth operation of daily office activities, providing exceptional support to staff and visitors alike. The ideal candidate will bring enthusiasm, a proactive attitude, and excellent organizational skills to create an efficient and welcoming office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.
Duties
- Greet visitors and manage front desk responsibilities with professionalism and warmth
- Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software
- Manage calendars, schedule appointments, and coordinate meetings to optimize time management for staff
- Handle filing, document proofreading, and maintain organized records for easy retrieval
- Assist with bookkeeping tasks using QuickBooks or similar accounting software
- Support office management activities including supply inventory, mail distribution, and general clerical support
Skills
- Proven experience with office management, clerical duties, and administrative support
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Excellent organizational skills with the ability to prioritize tasks effectively
- Bilingual abilities are highly desirable to assist diverse client needs
- Experience with QuickBooks or other bookkeeping software is a plus
- Exceptional phone etiquette and customer service skills for positive interactions with clients and visitors
- Capable of typing quickly and accurately while maintaining attention to detail
- Demonstrated ability to handle data entry, proofreading, filing, and general office support tasks efficiently
Join us as an Office Assistant 1 and be part of a team dedicated to creating a productive, friendly, and well-organized workplace. Your enthusiasm and skills will help us deliver outstanding service while advancing your career in office administration!
Pay: $13.50 - $15.15 per hour
Benefits:
Work Location: In person
