Position: Grant Administrator
Full Time Equivalency: 1.0
Hours/Week: 36 hours/week
Compensation: $26-29/hour
Reports to: Director of Development
Direct Reports: None
Internal Job Code: DEV-GA
Date Posted: 6/2/2026
Organization Overview
Since 1906 YWCA Utah has been a voice for women, a force for change, and a place for hope. Our enduring belief is that better lives for women – all women – will lead to stronger families and communities. YWCA is Utah’s most comprehensive provider of family violence services; our programs include walk-in services and a crisis line, emergency shelter, transitional housing, children’s programs, and a vast array of supportive services. In addition to our work in the area of family violence, the YWCA also reaches out broadly into the community with offerings for every woman, including a nationally accredited childcare and early education center, leadership opportunities for women at all life stages, and opportunities to participate more fully in civic life.
Mission: YWCA Utah is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all.
Benefits – 30 hours/week or more
In addition to being a part of an organization dedicated to race & gender equity in Utah, benefits of working at YWCA include:
- Paid parental leave (sixteen weeks for birthing parent, eight weeks for non-birthing parent, adoptive parent, or surrogate-intended parent, and four weeks for foster placement)
- Generous package of vacation, sick, and bereavement time available to all employees (amount accrued varies based on hours/week)
- Health, dental, vision, voluntary life, accident, and hospital indemnity insurance eligibility for employees, partners, and dependents
- Employer retirement contribution of up to 10.5% of gross annual salary when eligible
- Professional development with internal and external training opportunities
- Free Employee Assistance Program providing counseling options to employees, partners, and dependents
About the Development Team
Our team is passionate, collaborative, and committed to learning because when our staff grow, our impact grows too. If you’re energized by meaningful work, creative and smart problem-solving, and being part of something bigger than yourself, you’ll feel right at home here.
Position Summary
The Grant Administrator supports YWCA Utah's fundraising goals by researching, writing, and managing grant applications across public and private funding sources. This role is responsible for the full grants lifecycle, from prospecting and application through reporting and compliance, and works closely with the Director of Development, Chief Development Officer, Finance, and Program staff to ensure accurate and timely grant administration. This is a strong opportunity for a detail-oriented, mission-driven writer who is energized by complex funding environments and collaborative work. This position includes a 90-day probationary period, during which performance will be reviewed.
Essential Responsibilities
Grant Writing and Applications
- Research and identify public and private grant opportunities aligned with YWCA Utah's programs and priorities
- Write compelling, accurate, and timely grant proposals, letters of inquiry, and applications
- Maintain a grants calendar and ensure all deadlines are met
- Tailor applications to funder priorities while maintaining consistency with YWCA Utah's mission and voice
Grant Reporting and Compliance
- Prepare interim and final grant reports in accordance with funder requirements
- Coordinate with Finance and Program staff to gather accurate financial and programmatic data for reporting
- Track grant terms, conditions, and deliverables to ensure full compliance
- Support coordination on public grant spending and bill-out processes in partnership with Finance
Funder Stewardship and Relationship Support
- Support the CDO and Director of Development in maintaining relationships with current and prospective funders
- Assist with funder communications, acknowledgments, and stewardship as directed
- Maintain accurate and current funder records in Raiser's Edge
- Support cultivation and stewardship of corporate partners and sponsors in collaboration with the Director of Development
Competencies & Essential Skills:
- Problem Solving/Analytical Thinker: Ability to solve and analyze problems effectively and efficiently.
- Communication/Interpersonal Skills: Ability to provide exceptional customer service to supporters, partners, board members and co-workers. Exceptional communication skills and ability to respond to difficult situations.
- Time Management: Ability to multitask and work efficiently within close time constraints. Ability to work under pressure and in a stressful environment.
- Business Knowledge: Ability to master the components of a multi-disciplinary and multi-programmatic organization and partner organizations. Knowledge and understanding of Anti-racism, gender equity and violence against women.
- Organization: Strong organizational skills and ability to prioritize efficiently and meet deadlines.
- Judgment and Decision Making: Ability to exercise initiative, sound judgement and problem-solving techniques in the decision-making process.
- Technology/Tools: Ability to use various computer systems and applications including proficiency in online and electronic communication strategies.
- Commitment to mission: Demonstrates commitment to YWCA Utah’s mission and philosophy. Actively engages in YWCA Utah’s anti-racism work.
- Compliance: Adhere to YWCA Utah’s policies and is committed to act legally and ethically within the scope of the work.
Qualifications
Required
- 3+ years of grant writing experience, including both public and private funding sources
- Demonstrated track record of successful grant applications
- Strong research, writing, and editing skills with high attention to detail
- Ability to manage multiple deadlines simultaneously and work collaboratively across departments
- Proficiency with Microsoft Office and donor management or grants tracking systems
- Commitment to YWCA Utah's mission to eliminate racism and empower women
- Must be able to pass a Department of Health and Human Services background check, E-Verify, and i9 requirements.
Preferred
- Experience with federal or state public grant programs, including compliance and reporting requirements
- Familiarity with Raiser's Edge or similar CRM
- Experience in a direct service, advocacy, or social justice organization
- Knowledge of Utah's public and philanthropic funding landscape
Physical/Sensory Demands
The role is primarily office-based with occasional evening or weekend commitments for events and volunteer activities. Work is generally performed in a safe and comfortable office environment. While performing the duties of this job, the employee is regularly required to: sit for long periods of time; use computer to enter data; use telephone to converse with customers and employees; walk and stand for long periods of time; perform repetitive wrist, hand and/or finger movement. Travel to attend conferences, training, outreach and other events occurs routinely.
Equal Opportunity Employer
YWCA Utah is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and strongly encourage applications from candidates of color, LGBTQ+ individuals, people with disabilities, and others from historically underrepresented communities. If you need assistance or an accommodation during the application process due to disability, it is available upon request. No applicant will be penalized as a result of such a request.
