Job Summary
Private Key is looking for a rare kind of person, someone who can wear a few different hats and doesn't mind switching between them. We know no single person checks every box below, but the more you check, the stronger a fit you'll be." Then it lists the boxes conversationally: personal assistant experience, family assistant experience, comfort working as a stewardess aboard a yacht or general boating familiarity, background in the events industry, a personable and loyal nature suited to a position of trust and responsibility, tech savvy with social media experience, and AI savviness as a strong bonus, with paid training offered if that's an area they want to grow in. It closes noting live-aboard accommodation is available as a benefit for the right candidate
We are seeking an energetic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing complex schedules.
Duties
- Manage and coordinate detailed calendars, including scheduling meetings, appointments, and business travel arrangements for executives.
- Organize and plan events, conferences, and internal meetings with precision and attention to detail.
- Handle all aspects of office management, including filing, data entry, and maintaining organized records both digitally and physically.
- Provide executive administrative support such as drafting correspondence, proofreading documents, transcribing notes, and preparing reports.
- Facilitate internal communication by managing multi-line phone systems, email correspondence, and video conferencing software to ensure seamless connectivity.
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and process invoices.
- Collaborate with C-suite executives on project coordination efforts while maintaining confidentiality of sensitive information at all times.
Skills
- Proven experience as a Personal Assistant or Executive Assistant with strong organizational skills.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and productivity software.
- Skilled in event planning, project management, and office management to streamline operations efficiently.
- Strong typing speed combined with exceptional proofreading and transcription abilities for accurate document preparation.
- Adept at managing executive calendars using Microsoft Outlook Calendar or similar tools; experienced with business travel arrangements.
- Effective communication skills with professional phone etiquette; capable of handling confidential information discreetly.
- Technical proficiency in video conferencing software (e.g., Zoom, Teams) and familiarity with data entry systems like DocuSign or multi-line phone systems.
- Demonstrated ability to work collaboratively with C-suite executives while balancing multiple priorities under tight deadlines.
Join us as a Personal Assistant and become an integral part of a dynamic team dedicated to excellence! Your proactive approach and meticulous attention to detail will help elevate our organization’s efficiency while providing outstanding support at every turn.
Pay: $59,606.24 - $74,574.26 per year
Benefits:
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
Work Location: In person
