Salary Range: $30 - $36 per hour (Part-Time Approx. 20 hours a week)
Location: NYC (Midtown Area) Hybrid (onsite 4 days a week)
Position Summary
Essential Duties & Responsibilities
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Review customer purchase orders (POs) to ensure pricing, terms, and conditions are accurate and consistent with company requirements.
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Verify inventory availability and maintain the internal inventory management tracking sheet.
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Coordinate supplier payment processes by:
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Reviewing supplier invoices for accuracy and completeness.
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Preparing and submitting payment requests to the accounting team (no bookkeeping responsibilities required).
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Perform post-order reviews upon shipment completion to ensure transaction accuracy.
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Review accounts receivable (AR) invoices to verify pricing and margin consistency.
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Identify, investigate, and communicate discrepancies or potential issues to the appropriate team members for resolution.
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Maintain accurate records of transactions, inventory updates, and related documentation.
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Perform additional duties and responsibilities as assigned by management.
Qualifications
Minimum Requirements
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Associate's degree in Business, Supply Chain, Logistics, Operations, or a related field; or equivalent combination of education and experience.
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Minimum 2–4 years of experience in order management, customer service, supply chain, logistics coordination, sales support, or related operational functions.
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Experience working with purchase orders, inventory tracking, invoices, and supplier communications.
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Strong proficiency in Microsoft Excel and Microsoft Office applications.
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Excellent organizational skills and attention to detail.
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Strong written and verbal communication skills.
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Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Preferred Qualifications
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Experience in chemical distribution, manufacturing, or industrial products industries.
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Familiarity with ERP systems, inventory management systems, and order processing software.
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Experience coordinating with suppliers and international business partners.
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Knowledge of inventory control and supply chain processes.
Competency
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Attention to Detail
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Organizational Skills
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Analytical Thinking
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Problem Solving
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Customer Focus
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Supplier Relationship Management
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Communication Skills
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Teamwork and Collaboration
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Time Management
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Process Improvement Mindset
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Accountability and Reliability
