The Procurement Specialist is responsible for sourcing, purchasing, expediting, and coordinating materials and components required to support aerospace manufacturing and production. This role works closely with suppliers, Supply Chain, Materials, Production, Engineering, Quality, and Production Control to ensure materials are available on time, purchase and inventory records are accurate, and required traceability documentation is maintained in accordance with company, customer, and quality system requirements.
Source and procure electronic components, electro-mechanical parts, wire harness components, wire, cable, connectors, sheet metal and machined parts, raw materials, non-inventory items, and other aircraft components used to support Commercial and Military Aerospace requirements.
Prepare, maintain, and support material cost data for RFQs, customer proposals, production planning, and internal cost analysis.
Assist with vendor selection, RFQ review, pricing negotiations, pricing structures, and commercial terms and conditions.
Develop and maintain professional working relationships with current and new suppliers to support quality, cost, delivery, and responsiveness objectives.
Use the ERP system and applicable engineering or production data to identify requirements, issue purchase orders, update order records, and follow up on supplier acknowledgments and delivery dates.
Coordinate with Production, Manufacturing, Production Control, Engineering, Quality, Materials, and Purchasing to confirm material availability based on production schedules, forecasts, job orders, and customer deadlines.
Monitor open purchase orders, shortages, supplier commitments, shipment status, and delivery risks; communicate issues early and escalate as needed to support production requirements.
Work with procurement and materials personnel to assess material requirements through forecasting, scheduling, MIN/MAX levels, and production demand.
Support receiving and verification of materials, including review of trace documents required for raw materials, components, and non-inventory items such as certificates of conformance, material certifications, inspection records, and other applicable quality documentation.
Coordinate accurate issuing and distribution of raw materials and components to production using pick tickets, job orders, or other approved material control processes.
Support inventory control activities, including cycle counts, annual inventory, inventory audits, MIN/MAX review, discrepancy research, and corrective action follow-up.
Maintain purchasing, pricing, supplier, ordering, and inventory records; prepare reports, analysis, and recommendations for management review.
Ensure RFQs, purchase orders, and supporting documentation are completed accurately and submitted to management or internal stakeholders in a timely manner.
Interpret and communicate purchasing, material control, and receiving procedures and policies to internal support departments as needed.
Support compliance with ISO9001, AS9100, PMA, ESD, safety, and company quality system requirements as applicable to the role.
Maintain a clean, organized, and safe work area and demonstrate safe work habits at all times.
Act with urgency and accuracy to ensure daily material and procurement requirements are fulfilled and workflow remains efficient.
Support continuous improvement in supplier performance, material availability, inventory accuracy, and execution of department objectives.
Demonstrate professionalism, integrity, sound judgment, personal accountability, and a positive example through conduct and communication
High school diploma or GED required; associate degree or bachelor's degree in Supply Chain, Business, Logistics, Aviation, Engineering Technology, or a related field preferred.
Four or more years of procurement, buying, material control, inventory control, or related aerospace/manufacturing experience preferred; equivalent combinations of education and experience may be considered.
Prior experience in a manufacturing environment operating under ISO9001, AS9100, PMA, or similar quality system requirements preferred.
Experience purchasing or managing wire harness components, cable assemblies, electronic or electro-mechanical components, sheet metal, machined parts, raw materials, or aircraft components preferred.
Technical background with the ability to understand bills of material, part requirements, technical drawings, inspection plans, and traceability documentation preferred.
Strong verbal and written communication skills with the ability to interact professionally with suppliers, management, and internal departments.
Proficiency with ERP systems, preferably Pentagon ERP, and Microsoft Office applications including Excel, Word, Outlook, and related reporting tools.
Strong planning, organization, follow-up, and time management skills with the ability to manage multiple priorities and deadlines.
Ability to analyze cost, pricing, supplier, inventory, and schedule information without overcomplicating outcomes.
Working knowledge of purchasing processes, supplier follow-up, expediting, inventory control, receiving, traceability, and production support.
Ability to read and communicate fluently in English.
Basic math skills, including the ability to add, subtract, multiply, and divide using whole numbers, fractions, decimals, and units of measure.
Knowledge of ESD handling requirements preferred.
Self-starter with a bias for action, strong attention to detail, honesty, integrity, and personal accountability.
Ability to work effectively and productively with others while supporting team and company objectives.
Willingness to provide and receive constructive feedback and support continuous improvement.
