Under the general supervision of a higher classified employee, provides varied, responsible, and independent office administrative, programmatic, and staff support to management staff and executive leadership, which require some independent judgment. Provides training and supervision to interns and temporary support staff. Performs related work as assigned.
Receives, screens and routes telephone calls for the Elected Prosecutor and Chief Assistant Prosecutor, exercising discretion in the release of information and method and priority of handling. Schedules meetings and appointments.
Receives, screens and routes correspondence, reports and information for the Prosecuting Attorney, Chief Assistant Prosecuting Attorney, Conviction Integrity and Expungement Unit Coordinator/Director, and other staff, exercising judgment as to importance and priority.
Coordinates and provides office support and related work for the department resolving problems and advising the Elected Prosecutor and Chief Assistant Prosecutor of matters requiring attention; provides specific office administrative support to the department leadership.
Coordinating and scheduling external events for the Prosecuting Attorney, Chief Assistant Prosecuting Attorney, Conviction Integrity and Expungement Unit Coordinator/Director, or any other member of the Prosecutor's Office
Prepares a variety of correspondence, reports, forms, and specialized documents, of both sensitive or confidential and routine natures from drafts, notes or brief instructions; composes standard correspondence or other materials independently.
Provide administrative assistance to the Conviction Integrity and Expungement Unit, Economic Justice Unit, and other office programs by supporting community outreach strategies to connect with community members seeking assistance including identify and planning events across the county and other methods of external communication.
Confers with and represents the department in meetings with County staff from other departments, representatives of other governmental agencies and business, professional and community groups, vendors and the public.
Participates on County committees and in professional development activities.
Provides liaison and staff support to a variety of committees and commissions.
Analyzes alternatives and makes recommendations regarding such matters related to office programs and policy.
Determines analytical techniques and information-gathering processes and obtains required information and data for analysis.
Prepares a variety of technical, statistical and narrative reports, correspondence and other written materials.
Discusses findings with Elected Prosecutor and leadership and assists in implementing changes resulting from studies and analyses.
Tracks, oversees, and supports the application for, federal, state, and philanthropic grants that support the mission of the Prosecutor's Office. Responsibilities include, but are not limited to: Identifying appropriate grant opportunities; Coordinating meetings with external partners regarding grant opportunities; Tracking potential grants and awarded grants, including updating grants matrix, tracking due dates for grant applications, and tracking compliance requirements for awarded grants; Working with community partners and the Prosecutor's Office to draft grant applications including narratives, budgets, and letters of support.
Prepares, processes and may administer grant funded projects and similar endeavors.
Develops and executes communications strategy.
Regularly receives and routes media inquiries.
Manages all office social media accounts including planning, developing content, and posting.
Maintains office website.
Oversees hiring and management of volunteer and paid interns and temporary staff on a project or day-to-day basis.
Has programmatic responsibility in a specified service delivery or internal support area as assigned.
- Performs other related duties as assigned
The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
EMPLOYMENT QUALIFICATIONS
Knowledge, Skills, and Abilities:
Current English usage, including spelling, grammar and punctuation.
Business data processing principles and systems, including the use of word processing or personal computing equipment and related Microsoft Office software programs.
Computer applications related to the work.
Organizing work, setting priorities, meeting critical deadlines and following up on work with minimal supervision.
Using tact, discretion, initiative and independent judgment within established procedural guidelines.
Applying and explaining policies and procedures.
Making accurate arithmetic calculations.
Preparing routine correspondence from brief instructions.
Preparing external communications on behalf of a governmental or political organization
Demonstrated ability to work with a diverse set of community stakeholders, including community members and organizations, institutional partners, and funders.
Establishing and maintaining effective working relationships with those contacted in the course of the work.
Principles and practices of public administration.
Principles, terminology, and concepts related to the specific functional areas to which assigned.
Applicable federal, state, and local laws and regulations.
Research, data analysis and report preparation techniques.
Standard office practices, including the operation of standard office equipment.
Basic supervisory principles and practices.
Basic budgetary principles and practices.
Collecting, analyzing, and evaluating varied information and data.
Interpreting, applying, and explaining complex laws, policies and regulations.
Setting priorities, coordinating multiple projects, and meeting critical deadlines.
Directing the work of others on a project or day-to-day basis.
Using sound, independent judgment within established policy and procedural guidelines.
Preparing clear, concise and effective written materials.
Maintaining accurate records and files.
- Entering and retrieving information from a computer with sufficient speed and accuracy to perform the required work.
Specified positions may require possession of a valid Michigan driver's license.
Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer screen and hearing and speech sufficient to communicate in person or over the telephone.
These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Equivalent to possession of a Bachelor's degree with major coursework or experience in a field related to the work.
A minimum of one year of administrative and executive support experience involving office management, scheduling, administrative assistance, and coordination duties.
Knowledge and experience in fundraising operations, including especially (1) institutional and individual donor research, and (2) funder relationship-building/maintenance.
Knowledge and experience creating and facilitating external communications, with particular preference for experience in social media-based and web-based external communication.
Experience in a criminal-justice, or criminal justice-adjacent, organization
This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.
