Overview
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our Cardiology office. This vital role involves managing front desk operations, handling multi-line phone systems, and providing exceptional administrative support to ensure smooth daily functions. The ideal candidate will be bilingual (english/spanish/albanian/arabic), possess strong organizational skills, and demonstrate a proactive attitude to support both internal teams and visitors with professionalism and enthusiasm. This paid position offers an exciting opportunity to develop your office management skills in a vibrant work environment.
Responsibilities
- Greet visitors warmly, direct them appropriately, and manage front desk activities with excellent customer service and phone etiquette.
- Operate multi-line phone systems efficiently, screen calls, take messages, and transfer calls accurately.
- Manage office correspondence, including emails, mail distribution, and document proofreading to ensure clarity and professionalism.
- Maintain organized filing systems, data entry records, and manage calendars for appointments and meetings using Google Workspace or Microsoft Office tools.
- Support office management tasks such as bookkeeping with QuickBooks, invoicing, and basic bookkeeping duties.
- Assist with clerical tasks including typing reports, organizing files, scheduling appointments, and supporting personal assistant responsibilities as needed.
- Ensure the smooth operation of office supplies inventory and coordinate with vendors for procurement.
Skills
- Proven experience in front desk operations and office management roles with strong organizational skills.
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, data entry, and filing systems.
- Excellent communication skills with a focus on phone etiquette; bilingual ability is highly desirable to serve diverse clients effectively.
- Demonstrated clerical experience including proofreading, document preparation, calendar management, and time management skills.
- Familiarity with customer service principles to support visitors and clients professionally.
- Knowledge of QuickBooks for bookkeeping tasks; experience with data entry and record keeping is preferred.
- Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail. Join us as a Secretary/Receptionist where your organizational talents will shine! Bring your enthusiasm for office management and customer support to create a welcoming atmosphere that keeps our operations running smoothly every day.
Pay: $18.00 - $20.00 per hour
Work Location: In person
