To be considered, you MUST apply here:
https://sugared-town-289.notion.site/c1a9586e1fc182d496dc01b79dc0f915?pvs=105
THIS JOB IS FOR ORGANIZED OPERATORS WHO LOVE MAKING THINGS RUN SMOOTHLY
If you get energy from keeping things on track, following up without being asked, and making sure nothing falls through the cracks, this is for you.
You won’t be creating content or strategy, but your job is essential to our success. You make sure everything gets done on time and to standard. We’ll train you on our systems, and you’ll bring ownership, communication, and reliability.
WHY YOU’LL LOVE THIS ROLE
- Immediate impact: Your work directly affects team performance
- Real ownership: You’re not assisting — you’re making sure everything actually gets done
- Clear systems: We have structured workflows, checklists, and processes (you won’t be guessing)
- Flexible + remote: Work from anywhere
- Growth opportunity: As we grow, this role can evolve into a true operations lead
WHAT YOU’LL BE DOING
1. REPLY CLIENTS INQUIRIES
- Turn client quote requests into proposals
- Track deadlines and ensure everything is delivered on time
1. CLIENT COMMUNICATION
- Respond to client emails and requests
- Send review links, updates, and follow-ups
- Collect assets and approvals
- Keep communication clear, organized, and proactive
1. TEAM COORDINATION
- Ensure everyone knows what they should be working on daily
- Check in on progress and follow up when needed
- Keep priorities clear and aligned
- Flag issues before they become problems
QA / QUALITY CONTROL
- Review quotes and contracts before sending to clients
- Ensure communication meets brand and quality standards
- Catch mistakes before they go live
FREELANCER COORDINATION
- Source freelancers when needed
- Assign briefs, timelines, and expectations
- Manage them through completion
TASK & WORKFLOW MANAGEMENT
- Turn meetings into clear action items
- Update timelines as priorities shift
- Keep systems clean and up to date
- Make sure nothing falls through the cracks
WHAT SUCCESS LOOKS LIKE
- Nothing gets missed
- Clients always feel taken care of
- Quotes and Contracts are delivered on time
- The team always knows what to do next
- You don’t need to be told to follow up because you already did
YOU’RE A FIT IF
- You love social media, marketing, and sales
- You are highly organized and naturally detail-oriented
- You take ownership and don’t wait to be told what to do
- You communicate clearly and confidently (written + verbal)
- You’re comfortable managing multiple moving pieces at once
- You enjoy being the person who keeps everything running smoothly
THIS IS NOT A FIT IF
- You struggle to follow systems, checklists, or structured workflows
- You need constant direction instead of taking initiative
- You have difficulty prioritizing tasks when multiple things are happening
- You don’t enjoy working inside tools like Notion, project trackers, or organized systems
- You tend to let small details slip or miss deadlines
- You’re looking primarily for a creative role rather than an execution-focused one
ABOUT US
NYC Event Spaces is a platform that connects clients with event spaces in New York City
We are in the hospitality business, and clients are not supposed to wait. We need to quickly respond to any inquiry.
OUR CORE VALUES
- Effort
- Empathy
- Transparency
- Simplicity
- Authenticity
We’re looking forward to hearing from you!
Pay: $200.00 - $480.00 per week
Work Location: Remote
