About Grable CPA & Company
Grable CPA & Company is a full-service accounting firm serving the Tri-State area since 1997. With offices in Evansville, Santa Claus, and Mount Vernon, Indiana, we provide personalized bookkeeping, payroll, tax, accounting, and business advisory services to individuals and small businesses. We are committed to accuracy, client-focused service, innovation, and a growth-minded approach while delivering reliable, practical support that helps our clients succeed.
Position Summary
We are seeking a highly organized and adaptable Operations and Administrative Specialist to work with the Business Operations Manager and firm leadership. This full-time role is central to efficient operations across our three locations. The successful candidate will take ownership of assigned processes and projects, improve workflows, train and serve as a resource for staff, execute accounting-related administrative functions, and complete general administrative work, particularly during busy tax season. Regular travel between our Evansville, Santa Claus, and Mount Vernon offices is required (company vehicle available).
Key Responsibilities
Operations & Process Management
- Document, maintain, and improve internal processes, workflows, and standard operating procedures
- Oversee and execute special projects from start to resolution
- Troubleshoot operational and systems issues; coordinate software support
- Train staff on processes, systems, and workflows
Accounting & Administrative Support
- Execute accounts payable functions and coordinate accounts receivable work for the firm and, as needed, for clients
- Coordinate scheduling and client communications
- Complete client administrative work and general administrative tasks
- Execute operational and client-related assignments for the firm owner
Firm & Staff Support
- Serve as a primary resource for staff on daily operational questions
- Coordinate office operations and coverage across three locations
- Travel between the firm’s Evansville, Santa Claus, and Mount Vernon offices as required
- Execute general administrative duties during peak tax season
Qualifications
- Extremely organized with strong attention to detail
- Fast learner with the ability to quickly master new processes and systems
- Proficient with technology and comfortable learning new software
- Strong written and verbal communication skills
- Ability to manage multiple priorities and shift between tasks effectively
- Demonstrated initiative and problem-solving ability, with the judgment to independently move projects and operational issues toward resolution
- Professional demeanor and commitment to confidentiality
Prior experience in an accounting firm, professional services environment, or operations/administrative role is preferred but not required. Experience with accounts payable, accounts receivable, scheduling, or client communication is a plus.
Compensation & Schedule
Compensation is based on experience. This is a full-time position. Mandatory overtime is required during tax season.
How to Apply
Interested candidates should submit a resume, professional references, and a brief cover letter outlining relevant experience and interest in the role. In your cover letter, please indicate the compensation range you are seeking.
Pay: $42,000.00 - $62,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
