Part-Time Event Assistant
Part-Time | Weekends Required
About Planterra Events
Planterra Events, Inc. is the premiere Detroit greenhouse venue dedicated to creating unforgettable experiences. From intimate gatherings to grand celebrations, our team delivers flawless execution with elegance and precision. We are seeking a dedicated Event Assistant to join our team and support the seamless delivery of our world-class events.
Position Summary
The part-time Event Assistant plays a vital role in ensuring every event at Planterra is executed to perfection. Reporting to the Manager on Duty (MOD), this position supports event setup, vendor coordination, inventory management, and on-site client service. This role requires flexibility, physical stamina, a keen eye for detail, and a passion for delivering exceptional hospitality.
Schedule & Hours
This is a part-time position with a typical weekly schedule. Hours vary based on the event calendar:
- Wednesday: 10:00 AM – 12:00 PM (hours may vary) — Work from home
- Thursday: 12:00 PM – 7:00 PM (hours may vary) — Inventory, and event preparation
- Friday – Sunday: Hours depend on ceremony start — Event setup
Essential Duties & Responsibilities
Wednesday — Weekly Meeting
- Call into weekly event planning meetings to stay aligned on upcoming events and priorities
Thursday — Vendor & Inventory Preparation
- Properly store specialty-ordered items in their designated locations within the cooler and/or liquor room.
- Prep glassware for Friday. Stage in kitchen.
- Conduct a full review of the beverage cooler; dispose of any old, expired, or outdated items.
- Prep bar and pantry carts and stock beverage coolers according to event needs
- Set up rehearsal chairs and PA system in preparation for rehearsal activities.
- Assist the MOD in checking in personal items as needed.
- Review and familiarize yourself with the weekend event summary, floral summary, vendor orders, and bar details.
- Inspect exterior grounds, building exterior, and interior spaces for any special projects or cleaning needs; report findings to the MOD.
Friday – Sunday — Event Execution
- Serve as the lead member of the event setup crew, overseeing and executing all setup activities.
- Ensure event and room setups are completed accurately, safely, and efficiently in accordance with the approved event design and layout.
- Set up tables, chairs, linens, and other event equipment or items.
- Maintain general cleanliness of the event space and VIP/conference room, including prepping and sweeping.
- Provide excellent customer service to both internal staff and external clients throughout the event setup.
- Confirm that the floral team is setting up event florals in accordance with the Floral Summary.
- Check in rental orders upon delivery; verify accuracy against the sales order and promptly inform the MOD of any inconsistencies or issues.
- Coordinate with the linen and chair vendor to confirm layout and proper installation of all linens and chairs.
- Inspect exterior grounds and the interior of the building for any special projects or cleaning needs.
- Assist the VP and Creative Director with samples, projects, and other event-related tasks as needed.
Additional Responsibilities
- Other duties may be assigned as needed to support the overall success of Planterra Events, Inc.
Qualifications
- Prior experience in event coordination, hospitality, or a related field preferred.
- Ability to work a flexible schedule, including weekends and occasional early mornings or evenings.
- Strong attention to detail and organizational skills.
- Excellent interpersonal and communication skills with a client-service mindset.
- Physical ability to lift, carry, push, and pull equipment; ability to stand and be on the move for extended periods.
- Ability to work independently and as part of a collaborative team.
- Familiarity with event logistics, floral coordination, or catering operations is a plus.
Pay: From $23.00 per hour
Work Location: In person
