The Administrative Assistant supports the Office of the President with various administrative duties and challenges and provides a professional welcome to all customers, vendors, employees and colleagues.
Responsibility
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Must pleasantly answer phones, greet guests, and politely screen incoming calls.
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Must professionally welcome guests and direct them to the appropriate location/employee.
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Must work independently to efficiently complete duties.
- Must maintain a clean, organized and safe environment across both Marietta locations (2470 & Building 30) in the reception area, kitchen, dining room, conference room, restroom, Kip areas.
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Overseas the cleaning services schedule and communicates any updates or changes to staff in a timely manner.
- Manage and monitor the IT support inbox request, troubleshoot when appropriate, and stages issues accordingly.
- Maintain active software subscriptions and coordinate renewals or updates with managers.
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Oversee all incoming and outgoing mail and deliveries, including USPS, UPS, couriers, and other services.
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Maintain and update internal systems, including email distribution lists, copier/scanner access, alarm system permissions, and the employee directory (extensions and birthdays for active and terminated employees).
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Monitor and respond to company inboxes including IT, Conferences and Info in a timely and professional manner.
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Monitor and respond to the facility maintenance requests for both Marietta locations.
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Manage equipment, copiers, phone and facility related maintenance requests.
- Manage inventory and ordering of company supplies (office, postage, copier, coffee, etc.) for Marietta both locations (2470 and Building 30).
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Supports the Digital Project Coordinator with company events.
- Organize birthday lunches and events for the Admin department.
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Assist with HR administrative tasks, including printing employee handbook and supporting Paycom needs.
- Must have excellent communications skills.
- Must demonstrate a positive attitude with peers, clients, vendors, and management.
- Must show initiative by proactively seeking useful tasks during idle periods.
- Must be proficient in Microsoft office software programs including Excel and Word as well as Adobe Professional.
- Must be flexible with an eagerness to learn.
- Must obtain notary.
