Administrative Assistant - IT/EBS

Clyde Companies -
Orem, UT

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Job Details

Full-time
1 day ago

Qualifications

Office supply management
Employee onboarding
Report preparation
Correspondence management
Confidential information handling
Office activity coordination
Expense management
Operations coordination
Filing
Executive administrative support
Mail distribution
High school diploma or GED
Invoice payment processing
Documentation tools
Internal employee customer service
Financial records management
Task prioritization
Financial record maintenance
Mail management
Vendor communication
Organizational skills
Presentation preparation
HR support
Mail processing
Clerical experience
Productivity software
Managing executive calendars
Communication skills
Entry level
Event logistics coordination

Full Job Description

The Administrative Assistant reports to the companies CIO and provides administrative and clerical support to the IT/EBS team. This role keeps schedules, invoices, meeting logistics, and office coordination organized so leaders and teams can operate efficiently. This position serves as a central point of day-to-day administrative support and employee assistance for the office.

Job Responsibilities:

Provide administrative support to assigned teams

Coordinate scheduling, calendars, and meeting logistics for leaders and teams

Process, track, and route invoices and expense records for review and approval

Support office coordination, including supplies, mail, deliveries, and day-to-day operations

Prepare routine reports, correspondence, and presentation materials

Serve as a point of contact for employee support and internal and vendor inquiries

Maintain accurate records, files, and documentation across supported departments

Partner with Executive Coordinators on cross-office coordination and priorities

Support onboarding logistics, office events, and visitor coordination as needed

Other duties or projects, administrative or otherwise, as assigned

Knowledge, Skills, and Abilities:

Strong organization and time management across competing priorities

Clear, professional written and verbal communication

Accuracy in handling invoices, records, and correspondence

Discretion when handling sensitive or confidential information

Ability to work independently and support multiple teams at once

Working knowledge of Microsoft Office and standard scheduling tools

Education and Certificates:

High school diploma or equivalent

Some administrative or clerical experience preferred

Physical Requirements:

Occasional standing, walking, bending, and reaching

Occasional lifting up to approximately 25 lbs

Occasional travel to events, vendors, or subsidiary locations

Competencies:

Accountability for accurate and timely work

Organization and follow through

Clear and dependable communication

Discretion and professional judgment

Service orientation toward leaders and teams

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