We are seeking a highly motivated, organized, and dependable individual to join our team as an Office Manager / Administrative Assistant. This position plays an integral role in the daily operations of two established family-owned businesses: a professional property management company and a full-service marina.
The ideal candidate will possess excellent customer service and organizational skills, be comfortable working in a fast-paced office environment, and have some bookkeeping or accounting experience. While prior experience is required, we are also committed to training the right person who demonstrates a strong work ethic, attention to detail, and a willingness to learn.
Primary Responsibilities:
-Serve as the first point of contact for tenants, customers, and vendors.
-Answer incoming telephone calls and direct inquiries to the appropriate department.
-Assist with customer and tenant relations in a professional and courteous manner.
-Accept, record, and process customer and tenant payments.
-Collect and record rental income.
-Prepare invoices, account statements, leases, contracts, and other business documents.
-Process accounts payable and assist with routine bookkeeping tasks.
-Work closely with our back-office accountant to ensure accurate financial records.
-Maintain organized office files and records.
-Provide general administrative support to assist with the day-to-day operations of both businesses.
Qualifications:
-Previous office administration or customer service experience preferred.
-Bookkeeping or accounting experience is required.
-Strong organizational skills and exceptional attention to detail.
-Excellent verbal and written communication skills.
-Proficiency with Microsoft Office and QuickBooks.
-Ability to multitask, prioritize responsibilities, and work independently.
-Professional, positive, and team-oriented attitude.
What We Offer:
-Competitive compensation based on experience.
-Paid training with opportunities for long-term growth.
-A friendly, supportive, family-oriented work environment.
-Stable, year-round employment with two well-established local businesses.
We are looking for someone who is dependable, personable, and eager to become a long-term member of our team. If you enjoy helping people, staying organized, and being part of a collaborative workplace, we would love to hear from you.
We are hoping to begin training the right candidate in the near future!
Job Type: Part-time
Pay: $30.00 - $35.00 per hour
Benefits:
Experience:
- Bookkeeping: 2 years (Preferred)
Ability to Commute:
- Winthrop, MA 02152 (Required)
Ability to Relocate:
- Winthrop, MA 02152: Relocate before starting work (Required)
Work Location: In person
