Housing Coordinator - Public Housing - Part Time

Ingham County -
Okemos, MI

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Job Details

Part-time
$18.04 an hour

Qualifications

Income verification
Visitor query response
Computer operation
Criminal background research
Correspondence management
Resident conversation engagement
Property management tools
Accounts receivable management
Experience working with individuals with disabilities
Phone communication
Intake
Caseload management
Writing skills
Lease document preparation
Housing and Urban Development (HUD) regulations
Client rapport building
Greeting customers
Processing cash transactions
Filing
Client file management
Mail distribution
Mid-level
Working with seniors
High school diploma or GED
Invoice payment processing
Affordable housing management
Data management
Financial records management
Financial record maintenance
Mail management

Full Job Description

Description

Department: Housing Commission – Public Housing Program

Reports To: Executive Director

Location: Okemos Michigan

Employment Status: Part Time (Approximately 25 hours/week)

**Applications are accepted until there are sufficient numbers of qualified applications or qualified candidate has been identified. The position could possibly close at any time.***

Position Summary:

The Public Housing Coordinator is responsible for assisting in the day-to-day operations of the Public Housing Program at the Ingham County Housing Commission. This position ensures program compliance with all applicable HUD regulations and agency. Housing Coordinator works closely with applicants, program participants, residents, and staff to administer housing programs, including application intake, eligibility determinations, annual and interim recertifications, and resident and community engagement activities. This position serves as a primary point of contact, ensuring compliance with program requirements while providing quality customer service and support to participants and residents.

Essential Functions

Conduct applicant intake, eligibility determination, income verification, and complete admissions and leasing cycle under the Housing Commission’s Public Housing Program.
Perform a variety of tasks related to the leasing cycle.
Prepares application packets and takes applications for the Public Housing program. Assists applicants in filling out application, and reviews applications.
Manage annual and interim re-certifications in accordance with HUD guidelines and PHA policies.
Maintain accurate and complete participant files including the waiting list both electronically and in hard copy as required by HUD regulations.
Submits request and/or makes phone calls to verify applicant employment and income, checks for criminal history and transmits information on applicants with criminal history to appropriate personnel.
Provides pre-occupancy orientation for new residents; explains lease and briefs them on Housing Commission policies and procedures.
Executes leases, obtains client signatures, documents and compiles file, and submits for case screening.
Answers resident inquires and provides information on status of rent, damage claims, and other relevant issues. Establishes and maintains excellent working relationships with program clients.
Provides clients with resources and referral information needed to work towards self-sufficiency, as needed.
Performs clerical duties such as answering telephone, general typing, filing, mailing correspondence and accounts payable/receivable. Receives incoming mail and takes appropriate action or files necessary information into client files.
Provide customer service to residents regarding the leasing process, rent payments, and policy questions.
Ensure compliance with HUD regulations, including 24 CFR Part 960, and prepare documents for audits or HUD reviews.
Assist in the enforcement of program rules and issue notices related to changes in rent, family composition, income, and program violations.
Update and maintain data in the housing management software (House Data System Software)
Support efforts to expand housing opportunities, including landlord recruitment and outreach.
Prepare monthly reports and other required documentation for internal and HUD reporting.
Receives, processes, and issues receipts for rental payments, security deposits, and other revenues submitted to the Housing Commission and properties managed by the Commission. Maintains accurate payment records and ensures compliance with internal cash-handling procedures.
Reports to and advises Executive Director of caseload status.
Greets general public and assists them by checking routine records and files for requested information. Answers telephone requests concerning Public Housing/Section 8 program, the waiting list and requests for general information. The Coordinator is responsible for communicating with the general public, other agencies and organizations and prospective residents on eligibility requirements for Admissions and Continued Occupancy.
Performs other duties as assigned by Executive Director

(The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.)

Employment Qualifications

High school graduation with advanced college level courses and one year of experience in providing social services to recipients, or an equivalent combination of education and experience, or three years of experience in the rental housing industry
Minimum of one (1) years of experience in housing, property management, or a public agency environment required
Experience working with Section 8 or other federally subsidized housing programs is strongly desired.
Experience working with elderly and/or disabled populations is highly preferred.

Knowledge, Skills, and Abilities:

Knowledge of HUD regulations, procedures and practices pertaining to the Public Housing programs
Skills in operating general office machines and computers.
Ability to communicate and relate to persons of diverse backgrounds and abilities and establish and maintain effective working relationships with other employees and residents.
Ability to perform repetitive and tedious job assignments accurately.
Ability to write reports, complete forms, compose letters and effectively communicate both verbally and in writing.
High level of organization and attention to detail.
Ability to maintain confidentiality and work independently.
Proficiency in Microsoft Office Suite and experience with housing management systems.

Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.

(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.)

Requirements and Working Conditions

Work Environment and Physical Requirements

Primarily office-based with occasional travel for conferences, outreach, or client meetings.

Must be able to sit or stand for extended periods and lift up to 25 lbs occasionally.

May require flexible scheduling to meet program deadlines.

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)

Equal Employment Opportunity Statement:

Ingham County Housing Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, protected veteran status, or any other legally protected characteristic under applicable federal, state, or local law. We are committed to building an inclusive and diverse workforce and encourage individuals from all backgrounds to apply.

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Description

Essential Functions

Employment Qualifications

Requirements and Working Conditions

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