Job Description
Glendale Elementary School District
Payroll Supervisor
Purpose Statement
The job of Payroll Supervisor is done for the purpose/s of ensuring the accuracy of payroll-related data and
compliance with district and regulatory agency requirements and guidelines; developing and implementing
departmental procedures, processes, and internal controls; supervising the activities of the payroll
department including administering personnel procedures, training and monitoring employee performance
and achieving the department's overall objectives.
Other Functions
Acts as a liaison between the District, payroll department, human resources and external agencies (e.g.
analyzing software interfaces, auditing payroll transactions, implementing court orders, etc.) for the
purpose of ensuring compliance with District policies and local, state, and federal requirements.
Analyzes financial reports (e.g. labor distribution, payroll related data, contracts, IRS/State guidelines,
etc.) for the purpose of assuring accurate program and funds distribution.
Approves special checks and expedited processing for the purpose of compensating employees outside
the standard payroll processing system.
Assists auditors in providing requested payroll information (e.g. contract requirements, time sheets,
wages paid, etc.) for the purpose of providing required information and coordinating necessary project
activities.
Attends meetings, conferences, workshops, etc. (e.g. labor law, government requirements, payroll
software applications, etc.) for the purpose of conveying and/or gathering information required to perform
functions.
Develops payroll department processes, reporting procedures and internal controls (computerized and
manual) for the purpose of maintaining accurate records and complying with district policies and state
and/or federal regulations.
Maintains a variety of documents, files and records (manual and computer) (e.g. personnel records,
statistical/financial reports, budget, payroll schedules, eligibility policies, benefits and retirement
information, etc.) for the purpose of providing up-to-date reference trail, availability of information as
needed and ensuring confidentiality.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the work unit.
Prepares local, state and federal reports (e.g. quarterly and annual federal and state payroll tax and
wage reports, W-2's, ERISA forms, unemployment forms, etc.) for the purpose of ensuring compliance
with district policies and state and/or federal regulations.
Prepares a wide variety of documents (e.g. reviews, evaluations, correspondence, reports, annual
program budget, etc.) for the purpose of providing support and/or conveying information.
Researches discrepancies of payroll information and/or documentation (e.g. incorrect paychecks, tax
reports and compliance documents, etc.) for the purpose of resolving discrepancy and identifying
procedural problems.
Payroll Supervisor
