We are looking for a highly organized, detail-oriented Office Assistant who takes ownership of their responsibilities and genuinely cares about delivering an outstanding customer experience. This is not a position for someone who simply checks boxes—it’s for someone who takes pride in making things better.
If you’re dependable, proactive, and enjoy being the person who keeps everything moving forward, we’d love to meet you.
Front Desk & Communication
● Managing correspondence: Answering phones, taking messages, routing calls, and responding to emails.
● Guest relations: Greeting visitors, answering inquiries, and maintaining a welcoming reception area.
● Mail handling: Sorting and distributing incoming mail, packages, and faxes.
Office Operations
● Data management: Performing data entry, scanning documents, and maintaining physical or digital filing systems.
● Scheduling: Managing calendars, booking meetings and coordinating appointments.
● Document preparation: Drafting, proofreading, and editing memos, reports, and presentations.
● Post customer payments
● Review past due reports
● Contact customers regarding outstanding balances
● Make reminder calls regarding upcoming service
● Inventory control: Monitoring office supply levels, ordering new inventory, and stocking break rooms.
● Basic bookkeeping: Assisting with invoicing, expense reports, and simple ledger reconciliation.
● Permitting, FOG Requests
● Billing & Collections
● Post customer payments
● Review past due reports
● Contact customers regarding outstanding balances
● Make reminder calls regarding upcoming service
Job Qualifications:
● Previous experience with scheduling software desired
● Basic computer skills
● Drain and septic service experience preferred
● Ability to lift up to 50 lbs.
● Ability to pass a drug screen, including THC and driving record.
Why Join Us?
● Stable, full-time position
● Variety in your daily responsibilities
● Opportunity to make a real impact on company operations
● Supportive team environment
Pay: $21.25 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
