Position Summary
The ASC Coordinator supports the administrative, scheduling, and operational functions of ANCO’s anesthesia practice across multiple surgery center locations. This role is responsible for ensuring accurate physician scheduling, timely coordination of surgery center schedules, and effective communication of staffing information.
This position is office-based and supports system-wide operations rather than working on-site at any individual surgery center. Responsibilities may evolve over time based on practice needs, growth, and operational priorities.
Key Responsibilities
Scheduling & QGenda Management
- Publish monthly physician schedules in QGenda
- Audit upcoming schedules to ensure:
- All assignments are properly filled
- No duplications or conflicts exist prior to publication
- Maintain accuracy and consistency of scheduling data within QGenda
Surgery Center Schedule Coordination
- Collect weekly surgery center schedules from all assigned locations
- Enter and maintain schedule data in QGenda and supporting tracking spreadsheets
- Review schedules for completeness and accuracy prior to distribution
- Coordinate with internal stakeholders to resolve missing or incomplete schedule information
Staffing Communication & Reporting
- Prepare and distribute weekly surgery center staffing documents every Thursday afternoon
- Communicate consolidated scheduling information to AICs, administrative staff, and other designated groups
- Support the manpower committee by providing accurate scheduling data for staffing analysis and planning
- Communicate schedule updates or changes in a timely and clear manner
Administrative & Operational Support
- Maintain organized scheduling records and documentation
- Assist with reporting, tracking, and data validation related to scheduling operations
- Support process improvements to enhance scheduling workflows and communication efficiency
- Provide additional administrative and operational support as needed to meet evolving practice needs
Qualifications
- Experience in healthcare operations, scheduling coordination, or administrative support preferred
- Strong attention to detail and ability to manage complex, multi-site schedules
- Proficiency with scheduling systems (QGenda experience strongly preferred)
- Advanced Excel and spreadsheet skills
- Strong written and verbal communication skills
- Ability to prioritize, manage deadlines, and work independently
- Strong organizational skills and adaptability in a fast-paced environment
Core Competencies
- Accuracy and accountability
- Strong communication and collaboration
- Organizational excellence
- Adaptability and flexibility as responsibilities evolve
- Problem-solving and systems thinking
- Professional discretion and reliability
Pay: $30.00 - $33.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Profit sharing
- Retirement plan
- Vision insurance
Application Question(s):
- Do you have experience wtih Qgenda?
- Rate your overall experience using Microsoft Excel in a work setting.
☐ 5 Advanced ☐ 4 Proficient ☐ 3 Intermediate ☐ 2 Basic ☐ 1 None
Work Location: In person
