Job Title: Club Accountant
Location: Charlotte City Club | Charlotte, NC
Company: BNG Hospitality
Job Summary:
The Charlotte City Club is seeking an experienced, detail-oriented Club Accountant to support the full financial operation of the Club — including cash flow management, payroll, accounts receivable, accounts payable, reconciliations, financial reporting, and daily accounting controls — alongside a coordinating role in core HR administration.
This is a hands-on role for someone who understands hospitality accounting and is comfortable owning both the numbers and the people-side paperwork that keeps a private club running smoothly. You'll work closely with the General Manager, department leaders, and the Organization’s broader finance and accounting network to keep books accurate, members well-served, and employee records organized and confidential.
Experience in a private club, hotel, restaurant, or hospitality environment is strongly preferred — you should understand the pace, complexity, and service expectations of a member-focused business.
Key Responsibilities:
Accounting & Financial Operations
- Manage daily accounting functions including accounts payable, accounts receivable, journal entries, reconciliations, and month-end closing support
- Monitor and manage cash flow, including daily deposits, payment timing, vendor obligations, and member receivables
- Complete bank reconciliations, credit card reconciliations, and balance sheet account reviews
- Maintain the AP aging report and resolve disputed invoices; manage the vendor master list, W-9 collection, and 1099 tracking for the calendar year
- Track recurring payments and auto-drafts (utilities, service contracts, subscriptions) for accuracy and timing
- Prepare and maintain accurate financial records in accordance with company policies and GAAP
Payroll
- Process biweekly payroll accurately and on time (Isolved or comparable platform), ensuring compliance with federal, state, and company requirements
- Maintain PTO/vacation accrual tracking and support payroll tax filing requirements
- Coordinate with benefits administration contacts (401(k)/retirement plan administrator, health insurance broker) as needed
Membership Billing & Member Accounts
- Oversee member billing, payment processing, refunds, account adjustments, and follow-up on outstanding balances
- Maintain AR aging across member accounts, corporate accounts, minimums, and past-due status
- Apply dues structure accurately across all membership categories, including the Young Executive tier
- Support the billing cycle calendar, minimums enforcement, and refund/resignation/transfer financial protocols
- Interact professionally with members regarding billing questions, payments, refunds, and account inquiries
Reporting & Systems
- Support monthly financial reporting, budget-vs-actual tracking, forecasting, and variance analysis
- Maintain familiarity with the Club's POS financial reporting backend (e.g., Jonas, Northstar) for revenue and cost reconciliation
- Help track key financial indicators used in leadership and committee reporting (labor %, F&B cost %, dues coverage ratio, etc.)
- Maintain written desk procedures for month-end close and documentation for recurring journal entries
- Partner with department heads to provide financial insight, expense tracking, and support for operational decisions
HR Coordination
- Support new employee onboarding, including required documentation, payroll setup, and employee file organization
- Support employee offboarding, including final paperwork, system updates, and coordination with leadership
- Maintain organized and confidential employee records
- Assist leadership with documentation related to corrective action, disciplinary actions, and employee performance matters
Qualifications & Skills:
- 3+ years of accounting experience required
- Hospitality experience required — private club, hotel, restaurant group, resort, or event-based operation preferred
- Hands-on experience with cash flow management, accounts payable, accounts receivable, payroll, and month-end close
- Working knowledge of basic HR functions: onboarding, offboarding, employee files, and disciplinary documentation
- Strong understanding of GAAP and general accounting practices
- Proficiency with Microsoft Excel and accounting systems; experience with private club accounting/POS/payroll platforms (e.g., Jonas, Northstar, Isolved) is a plus
- Excellent analytical, organizational, and problem-solving skills, with high attention to detail in a fast-paced environment
- Strong communication skills and comfort working with members, vendors, department heads, and employees
- Professional, confidential, and service-minded approach to financial and employee-related matters
Why Join Us?
At Charlotte City Club, you'll be part of a growing hospitality company that values professionalism, accountability, service, and career growth. As part of BNG Hospitality, this role connects you to a premier private club and a broader network of hospitality professionals and growth opportunities.
Benefits
- Competitive salary based on experience
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
