The Position
This pivotal position not only keeps our office running smoothly, but they care as much about helping our clients as we do. If you genuinely enjoy helping people and are looking for a company with plenty of growth opportunities, apply today!
Job Duties
· Administrative functions:
o Ensure a welcoming and professional environment by serving as the initial point of contact for visitors, participants, and staff. This includes screening and directing incoming calls or visitors to the appropriate individual or department.
o Provide administrative support to the Executive Director and Finance Director.
o Schedule and manage conference room bookings and prepare meeting spaces. Includes assisting with catering ordering and clean-up.
o Load and manage TriMet Hop cards for participants, ensuring accurate tracking and timely distribution.
o Administer staff ID badges and business cards.
o Manage the inventory and distribution of SymptoProTM material.
o Coordinate outgoing mail.
o Assist with purchasing and maintaining general office supplies inventory for the office.
· Office operations:
o Ensure that mail and packages received at the Main Office are distributed to the correct recipient. This includes arranging for packages to be picked up by people/programs located at other company locations.
o Manage Food Matters, internal food pantry. This includes receiving and shelving weekly shipments and regularly removing items that are no longer usable. Maintaining logs of temperature checks, distributions, and required staff training. Submit monthly Oregon Food Bank reports. Provide order recommendations to the Gladstone Food Pantry Manager.
o Ensure that reception area, vestibule, kitchen, meeting rooms, and common spaces are tidy and organized.
Education / Experience
· High school diploma or equivalent required; an associate or bachelor’s degree is preferred.
· Have a minimum of two years of experience in a receptionist, administrative, or executive assistant role.
· Bilingual English/Spanish is required.
Organizational Culture
Northwest Family Services, through our mission, practices and the services we offer, are committed to the belief that all people deserve dignity and respect. As we serve our communities, we will continue to work together to listen, to learn, and to act to overcome historic values and structures that have led to discrimination and inequities.
We are committed to creating a culture of belonging, where all staff are valued and given opportunity to grow and succeed equitably. We do not discriminate on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, primary language, ethnic background or socioeconomic status. NWFS pursues policies, strategies, and programs which promote cultural responsiveness in our daily work. We seek staff who share our vision and commitment to our communities.
Supplemental Information
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.
This position requires the use of a personal vehicle and a minimum level of insurance coverage for that vehicle.
· Personal liability insurance with $50,000 for bodily injury per person, with an aggregate of $100,000 per accident, or
· $100,000 combined single limit (bodily injury and property damage combined)
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Application Question(s):
- On a scale of 1 to 10, how well do you speak/understand Spanish?
(1 is not well at all and 10 is expert)
Experience:
- Administrative: 2 years (Required)
Work Location: In person
